DeKalb County Government - File #: 2019-3170

• File #: 2019-3170
• Version: 1
• Type: Resolution
• Status: Action
• File created: 12/26/2018
• In control: Board of Commissioners
• On agenda: 2/12/2019
• Final action: 2/12/2019
• Title: Commission District(s): All REN - On Call Heating Ventilation and Air Conditioning - HVAC (Annual Contract - 2nd Renewal of 2 Options to Renew): Contract Nos.: 1052207 and 1052210 for use by the Department of Facilities Management (FM). These contracts consist of providing on-call HVAC services for county-owned properties. Awarded to Mann Mechanical Company, LLC and Galgon HVAC Mechanical Services, Inc. Total Amount Not To Exceed: $1,500,000.00.

Date	Ver.	Action By	Action	Result
2/12/2019	1	Board of Commissioners
1/22/2019	1	OPS-County Operations Committee	recommended for approval.	Pass
1/22/2019	1	Board of Commissioners	deferred to the next meeting	Pass
1/15/2019	1	Committee of the Whole

 Purchasing Type: Renewal (REN)                               

Public Hearing:  YES ☐     NO ☒                                  Department: Purchasing & Contracting                                     

AGENDA ITEM:

Title

Commission District(s): All

REN - On Call Heating Ventilation and Air Conditioning - HVAC (Annual Contract - 2^nd Renewal of 2 Options to Renew): Contract Nos.: 1052207 and 1052210 for use by the Department of Facilities Management (FM). These contracts consist of providing on-call HVAC services for county-owned properties. Awarded to Mann Mechanical Company, LLC and Galgon HVAC Mechanical Services, Inc. Total Amount Not To Exceed: $1,500,000.00.

Body

Information Contact: Talisa Clark, CPPO

Phone Number: (404) 687-2797

PURPOSE:

Awarded by the BOC on February 28, 2017 for an amount not to exceed $1,500,000.00. On February 27, 2018, the BOC approved the 1st renewal option for an amount not to exceed $1,500,000.00. On March 27, 2018, the BOC approved Change Order No. 1 to add funding for SPLOST projects identified in the Referendum for an amount not to exceed $1,000,000.00. This request is to exercise the 2nd renewal option.

RECOMMENDATION:

Recommended Action

Recommend approval to exercise the 2nd renewal option through February 28, 2020 with:

Mann Mechanical Company, LLC, 100 Pine Street, Avondale Estates, GA  30002

Note:  LSBE Participation: 20%

Estimated Amount: $750,000.00

Galgon HVAC & Mechanical Service, Inc., 1800 MacArthur Blvd., N.W., Atlanta, GA  30318

Note:  LSBE Participation: 20%

Estimated Amount: $750,000.00

Total Amount Not To Exceed: $1,500,000.00

ADDITIONAL INFORMATION:

1.                     Contract Effective Date:                                          February 28, 2017

2.                     Contract Expiration Date:                                          February 28, 2019

3.                     Amount Spent To Date:                                          $2,225,477.63

$   885,827.36 - Initial

$1,339,650.27 - 1^st Renewal

4.                     Funding:                                                                                    General - Operating (FM)