Purchasing Type: Change Order (CO)
Public Hearing: YES ☐ NO ☒ Department: Purchasing & Contracting
AGENDA ITEM:
Title
Commission District(s): All
CO - Change Order No. 2 to Contract 1373878 Cloud Based Software - Form Builder (Annual Contract with 2 Options to Renew): for use by Fire Rescue (FR). This contract consists of the purchase of a cloud-based software for the creation of departmental forms that includes training and support. This request seeks to add the Department of Police Services (PS) and to increase contract funds to establish a multiyear software subscription service. Awarded to: GovOS Inc. Amount Not To Exceed: $124,125.00.
Body
Information Contact: Michelle Butler, Chief Procurement Officer
Phone Number: (404) 687-3581
PURPOSE:
Awarded on July 21, 2023, for an amount not to exceed $39,300.00. On August 27, 2024, the BOC approved Change Order No. 1. ratifying a forty-five (45) day contract term increase, effective August 1, 2024, and funds to establish software subscription service for four (4) years at a cost of $41,250.00 annually through July 25, 2028. This contract consists of the purchase of a cloud-based software for the creation of various departmental forms (form builder) that includes training and support for Fire Rescue employees. This request seeks to add the Department of Police Services to the contract for the creation of various departmental forms.
RECOMMENDATION:
Recommended Action
Recommend approval of Change Order No. 2 with:
GovOS Inc., 8310 N. Capital Texas Highway Bldg. 2, Suite 240, Austin, TX 78731
Amount Not To Exceed: $124,125.00
and authorize the Chief Executive Officer to execute the change order and all associated documents.
ADDITIONAL INFORMATION:
1. Contract Effective Date: July 21, 2023
2. Contract Expiration Date: July 25, 2028
3. Amount Spent To Date: $121,800.00
4. Funding: 274 Police Fund (PS)