DeKalb County Government - File #: 2024-1019

• File #: 2024-1019
• Version: 1
• Type: Resolution
• Status: Action
• File created: 8/12/2024
• In control: Board of Commissioners
• On agenda: 10/8/2024
• Title: Commission District(s): All REN - Contract No. 1301248 Feed, Hay and Shavings for Little Creek Horse Farm and Park (Annual Contract - 2nd Renewal of 2 Options to Renew): for use by the Department of Recreation, Parks and Cultural Affairs (RPCA). This contract consists of the purchase and delivery of feed, hay and shavings to Little Creek Horse Farm and Park. This request seeks to exercise the 2nd renewal option through August 31, 2025. This request also seeks to ratify a previously provided forty-five (45) day contract term increase, effective as of September 1, 2024. Awarded To: The Stock Market. Amount Not To Exceed: $135,000.00.

Date	Ver.	Action By	Action	Result
10/8/2024	1	Board of Commissioners
9/24/2024	1	PECS-Planning, Economic Development & Community Services Committee	recommended for approval.	Pass
9/24/2024	1	Board of Commissioners
9/17/2024	1	Committee of the Whole	Accepted to the BOC agenda and assigned

Purchasing Type: Renewal (REN)                               

Public Hearing:  YES ☐     NO ☒                                  Department: Purchasing & Contracting                                     

AGENDA ITEM:

Title

Commission District(s): All

REN - Contract No. 1301248 Feed, Hay and Shavings for Little Creek Horse Farm and Park (Annual Contract - 2^nd Renewal of 2 Options to Renew): for use by the Department of Recreation, Parks and Cultural Affairs (RPCA). This contract consists of the purchase and delivery of feed, hay and shavings to Little Creek Horse Farm and Park. This request seeks to exercise the 2^nd renewal option through August 31, 2025. This request also seeks to ratify a previously provided forty-five (45) day contract term increase, effective as of September 1, 2024. Awarded To: The Stock Market. Amount Not To Exceed: $135,000.00.

Body

Information Contact: Michelle Butler, Chief Procurement Officer

Phone Number: (404) 687-3581

PURPOSE:

Awarded by the BOC on August 9, 2022, for an amount not to exceed $224,773.92. On August 22, 2023, the BOC approved the first renewal for an amount not to exceed $180,000.00. This contract consists of the purchase and delivery of feed, hay and shavings to Little Creek Horse Farm and Park. This request seeks to exercise the 2nd renewal option through August 31, 2025. This request also seeks to ratify a previously provided forty-five (45) day contract term increase, effective as of September 1, 2024.

RECOMMENDATION:

Recommended Action

Recommend approval to exercise the 2nd renewal option with:

The Stock Market, 4479 Highway 20 SE, Conyers, GA  30013

Amount Not To Exceed: $135,000.00

ADDITIONAL INFORMATION:

1. Contract Effective Date:                                                               August 9, 2022

2. Contract Expiration Date:                                                               August 31, 2024

3. Amount Spent To Date:                                                               $303,945.67

$123,945.67 - Initial

$180,000.00 - 1^st Renewal

4. Funding:                                                                                                         General-Operating (RPCA)