Purchasing Type: Change Order (CO)
Public Hearing: YES ☐ NO ☒ Department: Purchasing & Contracting
AGENDA ITEM:
Title
Commission District(s): ALL
CO - Change Order No. 1 to Contract No. 1083353 for Maintenance and Repair of Overhead Doors (Annual Contract with 2 Options to Renew): for use by the Department of Facilities Management (FM), Fire Rescue Services (FR) and Watershed Management (DWM). This contract consists of the purchase and installation, maintenance, repair and/or replacement of all overhead doors. Awarded to Overhead Door Company of Atlanta. Amount Not To Exceed: $410,000.00
Body
Information Contact: Cathryn G. Horner, Director
Phone Number: (404)-371-6334
PURPOSE:
Awarded by the BOC on August 28, 2018 for an amount not to exceed $300,000.00. On August 27, 2019, the BOC approved the 1st renewal option for an amount not to exceed $300,000.00. On July 28, 2020, the BOC approved the 2nd renewal option for an amount not to exceed $565,000.00. This request is to extend the contract term for an additional four (4) months to resolicit for a new contract. The current solicitation resulted in all bidders being deemed non-responsive and/or non-responsible.
RECOMMENDATION:
Recommended Action
Recommend approval of Change Order No. 1 with:
Overhead Door Company of Atlanta, 221 Armour Drive, Atlanta, GA 30324
Amount Not To Exceed: $410,000.00
ADDITIONAL INFORMATION:
1. Contract Effective Date: August 28, 2018
2. Contract Expiration Date: August 31, 2021
3. Amount Spent to Date: $943,940.82
$264,009.35 - Initial
$324,242.73 - 1st Renewal
$355,688.74- 2nd Renewal
4. Funding: $410,000.00
$300,000.00 - General Operating (FM)
$50,000.00 - Fire (FR)
$60,000.00 - General Operating - (DWM)