Purchasing Type: Change Order (CO)
Public Hearing: YES ☐ NO ☒ Department: Purchasing & Contracting
AGENDA ITEM:
Title
Commission District(s): ALL
CO - Change Order No. 2 to Contract No. 973017 Records Management System (RMS) (Multiyear Contract- 5 years): for use by Fire Rescue. This contract consists of professional services, hosting, software and technical support for an all-inclusive Records Management Solution for Emergency Medical Services and National Fire Incident Reporting System. This request is to extend the term of the agreement and increase the amount not to exceed. Awarded to Image Trend, Inc. Amount Not To Exceed: $80,695.68.
Body
Information Contact: Cathryn G. Horner, Chief Procurement Officer
Phone Number: (404) 371-6334
PURPOSE:
Awarded by the BOC on June 23, 2015 for an amount not to exceed $617,240.00. On November 10, 2020, the BOC authorized Change Order No. 1 adding funds for an amount not to exceed $60,500.00 for the extension of contract term and to increase contract amount. This request is to extend the contract term for one (1) year to allow UD time to evaluate other available RMS programs for this service.
RECOMMENDATION:
Recommended Action
Recommend approval of Change Order No. 2 thru December 31, 2022 with:
Image Trend, Inc., 20855 Kensington Blvd., Lakeville, MN 55044
Amount Not To Exceed: $80,695.68
ADDITIONAL INFORMATION:
1. Contract Effective Date: June 23, 2015
2. Contract Expiration Date: December 31, 2021
3. Amount Spent To Date: $597,434.02
4. Funding: General Operating (FR)