Purchasing Type: Renewal (REN)
Public Hearing: YES ☐ NO ☒ Department: Purchasing & Contracting
AGENDA ITEM:
Title
Commission District(s): All
REN - Landscape Maintenance Service (Annual Contract - 2nd Renewal of 2 Options to Renew): Contract Nos.: 995550, 995553, 995560, 995564 and 1014333 for use by the Department of Recreation, Parks and Cultural Affairs (RPCA) to provide landscaping and maintenance services for County public grounds and park sites. Awarded to Artscape Inc., 3Macks Lawn Service, Flex Landscaping, Dante’s Lawn Manicures LLC and MJ Lawn & Maintenance. Monthly Total Amount Not to Exceed: $220,000.00
Title
Information Contact: Talisa Clark, CPPO
Phone Number: (404) 687-2797
PURPOSE:
Awarded by the BOC on December 15, 2015 for an amount not to exceed $823,604.00. On July 12, 2016, the BOC approved Change Order No. 1 to cancel awarded sites to NGL & Erosion Control Group and reassign to other contracted vendors. On November 7, 2016, the BOC approved the 1st renewal option for an amount not to exceed $988,324.80. These contracts include the additional new facilities and site preparation for special events held at various facilities. This request is to renew services on a month to month basis until new contracts are executed.
RECOMMENDATION:
Recommended Action
Recommend approval to renew the contracts term to month to month with:
Item Nos.: 10,12,14,19,22-51,79-86,94,96,98,101,107,125,127,128,142,149,149a, 161, DeKalb Firing Range, Camp Circle Parking Lots and Central DeKalb Senior Center
Artscape, Inc., 2364 Dogwood Dr., Conyers, GA 30013
Note: LSBE Participation: 20%
Monthly Estimated Amount: $100,000.00
Item Nos.: 63,110,112,115,115a,116,118,123,132,134,138,138a,146, 151,153,153a,154,155,159, 160,164,164a,165, Pendergrass and Glen Emerald Park and Medlock FEMA Properties
3Macks Lawn Service, 1111 To Lani Dr., Stone Mountain, GA 30083
Note: LSBE Participation: 20%
Monthly Estimated Amount: $30,000.00
Item Nos.: 89, 90,93,97,99,100,102,103,113,113a,114,117,120,122,129,130,135,144,145,150, 152,156-158, 162-163, West Shop, Parks and Recreation and Dearborn Park
Flex Landscaping, 4215 Union Rd., SW, Atlanta, GA 30349
Note: LSBE Participation: 20%
Monthly Estimated Amount: $30,000.00
Item Nos.: 1-9, 52-62, 64, 65, 126 and Intersection of Candler and Glenwood Roads
Dante’s Lawn Manicures LLC, 3756 Caseys Cover, Ellenwood, GA 30294
NOTE: LSBE-DeKalb Participation: 100%
Monthly Estimated Amount: $30,000.00
Item Nos.: 66-78, 87, North Animal Shelter, North DeKalb Sr. Center, Warren Sr. Citizens Center and Brookhaven Training Center
MJ Lawn & Maintenance Services, Inc., 5036 Klondike Rd., Lithonia, GA 30038
Note: LSBE-DeKalb Participation: 100%
Monthly Estimated Amount: $30,000.00
Monthly Total Amount Not To Exceed: $220,000.00
ADDITIONAL INFORMATION:
1. Contract Effective Date: January 1, 2016
2. Contract Expiration Date: December 31, 2017
3. Amount Spent To Date: $1,431,646.80
$ 443,322.00 - Initial
$ 988,324.80 - 1st Renewal
4. Funding: General - Operating (RPCA)