File #: 2018-1690    Version: 1 Name:
Type: Resolution Status: Action
File created: 2/6/2018 In control: Board of Commissioners
On agenda: 3/27/2018 Final action:
Title: Commission District(s): ALL CO - Change Order No. 1 to Contract No. 1024762 for Maintenance, Support, and Professional Services for Comprehensive Property Tax Billing and Collections System (iasWorld) (Sole Source): for use by the Department of Innovation and Technology (IT). Consists of updating property values and expanding the iasWorld application for data access and transparency. Awarded to Tyler Technologies, Inc. Amount Not To Exceed: $381,705.00
Attachments: 1. Agenda Notes, 2. UD Request Memo

Purchasing Type: Change Order (CO)                               

Public Hearing:  YES      NO                                   Department: Purchasing & Contracting                                     

 

AGENDA ITEM:

Title

Commission District(s): ALL

CO - Change Order No. 1 to Contract No. 1024762 for Maintenance, Support, and Professional Services for Comprehensive Property Tax Billing and Collections System (iasWorld) (Sole Source): for use by the Department of Innovation and Technology (IT). Consists of updating property values and expanding the iasWorld application for data access and transparency. Awarded to Tyler Technologies, Inc. Amount Not To Exceed: $381,705.00

 

Body

Information Contact: Talisa Clark, CPPO

Phone Number: (404) 687-2797

 

PURPOSE:

Awarded by the BOC on August 25, 2015 for an amount not to exceed $2,379,370.00.  This contract consists of continued software licensing and maintenance support for iasWorld and its Computer Assisted Mass Appraisal (CAMA) module.  Maintenance and support includes, but is not limited to, software upgrades, enhancements, bug fixes, defect support, and consulting services. This request will provide residents with web and mobile device access to their property and valuation data. The expansion will also allow the Property Appraisal Department to provide updated residential, condominium and townhome values for the 2018, 2019 and 2020 tax years.

 

RECOMMENDATION:

Recommended Action

Recommend approval of Change Order No.1 to increase the contract amount with:

 

Tyler Technologies, Inc., 3199 Klepinger Road, Dayton, OH 45406

 

Amount Not To Exceed: $381,705.00

 

and authorize the Chief Executive Officer to execute the change order and all associated  documents.

 

ADDITIONAL INFORMATION:

1.  Contract Effective Date:                                                               September 1, 2015

2.  Contract Expiration Date:                                                               August 31, 2020

3.  Amount Spent To Date:                                                               $1,299,434.53

4.  Funding:                                                                                                         General - Maintenance & Repair (IT)