Purchasing Type: Change Order (CO)
Public Hearing: YES ☐ NO ☒ Department: Purchasing & Contracting
AGENDA ITEM:
Title
Commission District(s): All
CO - Change Order No. 1 to Contract Nos.: 975615 and 975721 for Tree Cutting and Removal Services (Annual Contract with 2 Options to Renew): for use by the Departments of Watershed Management (DWM) and Recreation, Parks, and Cultural Affairs and PW - Roads and Drainage (R&D). These contracts consist of providing tree and stump removal, tree trimming and emergency debris removal services. Awarded to Arborserv, Inc., and Casey Tree Experts, Inc. Total Amount Not To Exceed: $1,920,000.00.
Body
Information Contact: Talisa Clark, CPPO
Phone Number: (404) 687-2797
PURPOSE:
Awarded on June 23, 2015 for a total amount not to exceed $1,900,000.00. On July 12, 2016, the BOC approved the1st renewal option for a total amount not to exceed $625,000.00. On April 11, 2017, the BOC approved the 2nd renewal option for a total amount not to exceed $1,234,706.00. Due to tropical storm Irma and other severe weather conditions, funds have been depleted. This request is for additional funding through the remaining term of the contracts.
RECOMMENDATION:
Recommended Action
Recommend approval of Change Order No. 1 to add additional funding with:
Arborserv, Inc., 2290 S. Stone Mountain-Lithonia Road, Lithonia, GA 30058
Notes: 1. DeKalb County Firm
2. LSBE Participation: 20%
Estimated Amount: $1,335,000.00
Casey Tree Experts, Inc., 4135 Arcadia Industrial Circle, Lilburn, GA 30047
Note: LSBE Participation: 20%
Estimated Amount: $585,000.00
Total Amount Not To Exceed: $1,920,000.00
ADDITIONAL INFORMATION:
1. Contract Effective Date: June 23, 2015
2. Contract Expiration Date: August 31, 2018
3. Amount Spent To Date: $2,574,355.51
$716,692.06 - Initial
$622,957.45 - 1st Renewal
$1,234,706.00 - 2nd Renewal
4. Funding: General - Operating (DWM)
General - Grounds Maintenance Service (RPCA)
Special Tax District - Designated Services (R&D)