File #: 2018-2453    Version: 1 Name:
Type: Resolution Status: Action
File created: 7/19/2018 In control: Board of Commissioners
On agenda: 9/18/2018 Final action: 9/25/2018
Title: Commission District(s): ALL REN - On Call Electrical Services (Annual Contract - 3rd Renewal of 3 Options to Renew): Contract Nos.: 987271 and 987269 for use by the Departments of Facilities Management (FM), Recreation, Parks and Cultural Affairs (RPCA), Watershed Management (DWM), PW- Fleet Management, Police Services (PS) and Fire Rescue Services (FRS). Consists of providing electrical services as needed. Awarded to D&R Construction and Contracting, LLC and GC&E Systems Group, Inc. Total Amount Not To Exceed: $793,000.00.
Attachments: 1. Agenda Notes, 2. UD Rec Forms 2018-2453

Purchasing Type: Renewal (REN)                               

Public Hearing:  YES ☐     NO ☒                                  Department: Purchasing & Contracting                                     

 

AGENDA ITEM:

Title

Commission District(s): ALL

REN - On Call Electrical Services (Annual Contract - 3rd Renewal of 3 Options to Renew): Contract Nos.: 987271 and 987269 for use by the Departments of Facilities Management (FM), Recreation, Parks and Cultural Affairs (RPCA), Watershed Management (DWM), PW- Fleet Management, Police Services (PS) and Fire Rescue Services (FRS).  Consists of providing electrical services as needed.  Awarded to D&R Construction and Contracting, LLC and GC&E Systems Group, Inc.  Total Amount Not To Exceed: $793,000.00.

 

Body

Information Contact: Talisa Clark, CPPO

Phone Number: (404) 687-2797

 

PURPOSE:

Awarded by the BOC on October 15, 2015 for an amount not to exceed $575,435.00.  On October 11, 2016, the BOC approved the 1st renewal option for an amount not to exceed $575,435.00.  On October 24, 2017, the BOC approved the 2nd renewal option for an amount not to exceed $283,000.00. On July 10, 2018, the BOC approved Change Order No. 1 to increase the contracts in an amount not to exceed $205,000.00 to cover increases in emergent and urgent maintenance repairs.  This request is to exercise the 3rd renewal option.

 

RECOMMENDATION:

Recommended Action

Recommend approval to exercise the 3rd renewal option through October 31, 2019 with:

 

D&R Construction and Contracting LLC, 4758 Hammermill Pl., Suite 307, Tucker, GA 30084

Estimated Amount: $332,500.00

 

GC&E Systems Group, Inc., 5835 Peachtree Corners East, Suite A, Norcross, GA 30092

Estimated Amount $460,500.00

 

Total Amount Not To Exceed: $793,000.00

 

ADDITIONAL INFORMATION:

1.                     Contract Effective Date:                          November 1, 2015

2.                     Contract Expiration Date:                       October 31, 2018

3.                     Amount Spent To Date:                           $641,098.19

$219,869.23 - Initial

$149,453.46 - 1st Renewal

$271,775.50 - 2nd Renewal

4.                     Funding:                                                                 General - Operating (FM), (PS)

(FRS), Fleet Management, (RPCA), (DWM)