File #: 2018-2277    Version: 1 Name:
Type: Resolution Status: Preliminary Item
File created: 6/18/2018 In control: Board of Commissioners
On agenda: 10/9/2018 Final action: 10/2/2018
Title: Commission District(s): All RFP - Request for Proposals No. 17-500459 Water Meter Upgrade and Replacement Program (Annual Contract w/ 3 Options to Renew): for use by the Department of Watershed Management (DWM). Consists of the provision and management of upgrade and replacement of existing water meters and new water meter installations. Recommend award to the highest scoring proposers: RTS Water Solutions, LLC and Grid One Solutions, LLC. Total Amount Not To Exceed: $7,000,000.00.
Attachments: 1. Agenda Notes, 2. Recommendation, 3. Cumulative Score Report, 4. Meter Route Map

Purchasing Type: Request for Proposals (RFP)                               

Public Hearing:  YES ☐     NO ☒                                  Department: Purchasing & Contracting                                     

 

AGENDA ITEM:

Title

Commission District(s): All

RFP - Request for Proposals No. 17-500459 Water Meter Upgrade and Replacement Program (Annual Contract w/ 3 Options to Renew): for use by the Department of Watershed Management (DWM).  Consists of the provision and management of upgrade and replacement of existing water meters and new water meter installations.  Recommend award to the highest scoring proposers:  RTS Water Solutions, LLC and Grid One Solutions, LLC.  Total Amount Not To Exceed: $7,000,000.00.

 

Body

Information Contact: Talisa Clark, CPPO

Phone Number: (404) 687-2797

 

PURPOSE:

Consists of the provision and management of two projects: Option A - upgrade and replacement of existing water meters and Option C - new water meter installations. Five (5) proposals were received.

 

RECOMMENDATION:

Recommended Action

Recommend award to the highest scoring proposers:

Option A

RTS Water Solutions, LLC, 9240 NW 63rd Street # 6, Parkville, MO 64152

Note: LSBE Participation: 25%

Estimated Amount:  $2,000,000.00

 

Grid One Solutions, LLC, 700 Turner Way, Suite 205, Aston, PA 19014

Note: LSBE Participation: 20%

Estimated Amount:  $2,000,000.00

 

Option C:

RTS Water Solutions, LLC, 9240 NW 63rd Street # 6, Parkville, MO 64152

Note: LSBE Participation: 25%

Amount Not To Exceed:  $3,000,000.00

 

Total Amount Not To Exceed:  $7,000,000.00

 

and authorize the Chief Executive Officer to execute the contracts and all associated documents.

 

 

 

 

 

Evaluation Committee Scores:

 

Firms:                                                                                                         Scores:

 

Option A

RTS Water Solutions, LLC                                          98.51

Grid One Solutions, LLC                                          86.51

 

Option C

RTS Water Solutions, LLC                                          91.84

 

ADDITIONAL INFORMATION:

1.                     Contract Effective Date:                     Date of Award

2.                     Contract Expiration Date:                     1 Year Term with 3 Options to Renew

3.                     Funding:                                                               Enterprise - Operating - CIP Line No. 15 (DWM)

4.                     Additional Bidders:                     

 

GS Construction, Inc.

                          526 Lyle Circle

                          Lawrenceville, GA 30046

 

                         McLemore Water Services, Inc.

                          103 Chalford Place

                          Lebanon, TN 37087

                         (Non-Responsive)

 

                          Utility Solutions of America, Inc.

                          1709 Meredith Park Drive

                          McDonough, GA 30253

(Non-Responsive)