File #: 2018-2874    Version: 1 Name:
Type: Resolution Status: Preliminary Item
File created: 10/16/2018 In control: PWI-Public Works & Infrastructure Committee
On agenda: 12/11/2018 Final action: 12/11/2018
Title: Commission District(s): All REN - Rental of Various Heavy Equipment (Annual Contract - 2nd Renewal of 2 Options to Renew): Contract Nos.: 1047686, 1047705, 1047757, 1047784 and 1047790 for use by the Departments of Watershed (DWM), Recreation, Parks and Cultural Affairs (RPCA), Public Works - Roads and Drainage (R&D) and Sanitation. These contracts consist of the rental of heavy equipment. Awarded Sunbelt Rentals, Inc., Cowin Equipment Company, Inc., Flint Equipment Company, Yancey Brothers Company and L&M Equipment. Total Amount Not To Exceed: $982,500.00.
Attachments: 1. AGENDA NOTES, 2. RENEWAL FORMS

Purchasing Type: Renewal (REN)                               

Public Hearing:  YES ☐     NO ☒                                  Department: Purchasing & Contracting                                     

 

AGENDA ITEM:

Title

Commission District(s): All

REN - Rental of Various Heavy Equipment (Annual Contract - 2nd Renewal of 2 Options to Renew): Contract Nos.: 1047686, 1047705, 1047757, 1047784 and 1047790 for use by the Departments of Watershed (DWM), Recreation, Parks and Cultural Affairs (RPCA), Public Works - Roads and Drainage (R&D) and Sanitation. These contracts consist of the rental of heavy equipment. Awarded Sunbelt Rentals, Inc., Cowin Equipment Company, Inc., Flint Equipment Company, Yancey Brothers Company and L&M Equipment. Total Amount Not To Exceed: $982,500.00.

Body

 

Information Contact: Talisa Clark, CPPO

Phone Number: (404) 687-2797

 

PURPOSE:

Awarded by the BOC on January 24, 2017 for an amount not to exceed $2,086,126.00. On January 9, 2018, the BOC approved the 1st renewal for an amount not to exceed $1,360,000.00. This request is to exercise the 2nd renewal option.

 

RECOMMENDATION:

Recommended Action

Recommend approval to exercise the 2nd renewal option through January 31, 2020 with:

 

Item Nos.: 3, 18, 56-57, 65-66, 69, 71, 129, 143, 145-147, 151-158, 163-167, 168-177, 180, 184, 189-194, 207-208, 210-211, 214 and 219-226

Sunbelt Rentals, Inc., 2341 Deerfield Drive, Fort Mill, SC 29715

Estimated Amount: $457,500.00

 

Items Nos.: 33, 199 and 225-226

Cowin Equipment Company, Inc. 5710 Riverview Road, Mableton, GA 30126

Estimated Amount: $162,500.00

 

Items Nos.: 1, 2, 5, 7-8, 10-11, 13-17, 19-20, 22-26, 34-37, 40, 76-78, 94, 106-107, 109-114, 118, 124 and 225-226

Flint Equipment Company, 4500 Wendell Drive SW, Atlanta, GA 30336

Estimated Amount: $32,500.00

 

Item Nos.: 4, 6, 21, 27-30, 35, 39, 51-55, 58-59, 61, 63, 70-73, 79-81, 88-90, 97-102, 119-126, 128, 130-136, 138-140, 195-196, 202-206, 212, 216, 218 and 225-226

Yancey Brothers Company, 300 Lee Industrial Boulevard, Austell, GA 30168

Estimated Amount: $280,000.00

 

Item Nos.: 43-45, 91-93, 95-96, 144, 148-150, 159, 166-167, 178, 181-182 and 225-226

L&M Equipment, LLC, 57 Forsyth Street NW Suite 250-G, Atlanta, GA 30303

Estimated Amount: $50,000.00

 

Total Amount Not To Exceed: $982,500.00

 

ADDITIONAL INFORMATION:

1.                     Contract Effective Date:                                           January 24, 2017

2.                     Contract Expiration Date:                                           January 31, 2019

3.                     Amount Spent To Date:                                           $810,599.27

$309,664.65 - Initial

                                                                                                         $500,934.62 - 1st Renewal                     

4.                     Funding:                                                                                     General - Operating (DWM, R&D and RPCA)

Enterprise - Operating (Sanitation)