DeKalb County Government - File #: 2019-3167

• File #: 2019-3167
• Version: 2
• Type: Resolution
• Status: Preliminary Item
• File created: 12/20/2018
• In control: Board of Commissioners
• On agenda: 1/22/2019
• Title: Commission District(s): ALL REN - Print and Mail Services for Property Tax and Appraisal Statements (Annual Contract - 3rd Renewal of 3 Options to Renew): Contract No. 1001000 for use by Tax Commissioner and Property Tax Assessors Offices. This contract consists of printing property assessments, tax appraisal statements and property documents and mailing to the citizens of DeKalb County. Awarded to Diversified Companies, LLC. Amount Not To Exceed: $86,000.00.

Date	Ver.	Action By	Action	Result
1/22/2019	2	Board of Commissioners	approved	Pass
1/15/2019	2	FAB-Finance, Audit & Budget Committee	recommended for approval.	Pass
1/15/2019	2	Committee of the Whole

Purchasing Type: Renewal (REN)                               

Public Hearing:  YES ☐     NO ☒                                  Department: Purchasing & Contracting                                     

AGENDA ITEM:

Title

Commission District(s): ALL

REN - Print and Mail Services for Property Tax and Appraisal Statements (Annual Contract - 3^rd Renewal of 3 Options to Renew): Contract No. 1001000 for use by Tax Commissioner and Property Tax Assessors Offices. This contract consists of printing property assessments, tax appraisal statements and property documents and mailing to the citizens of DeKalb County. Awarded to Diversified Companies, LLC.  Amount Not To Exceed: $86,000.00.     

Body

Information Contact: Talisa Clark, CPPO

Phone Number: (404) 687-2797

PURPOSE:

Awarded on February 5, 2016 for an amount not to exceed $72,670.50. On January 24, 2017, the BOC approved the 1st renewal option for an amount not to exceed $90,461.00. On January 23, 2018, the BOC approved the 2nd renewal option for an amount not to exceed $148,000.00. This request is to exercise the 3rd renewal option.

RECOMMENDATION:

Recommended Action

Recommend approval to exercise the 3rd renewal option through February 28, 2020 with:

Diversified Companies, LLC, 3721 Powers Court, Chattanooga, TN 37416

Amount Not To Exceed: $86,000.00

ADDITIONAL INFORMATION:

1.                     Contract Effective Date:                                          February 5, 2016

2.                     Contract Expiration Date:                      February 28, 2019

3.                     Amount Spent To Date:                                           $252,690.06

$  72,670.00 - Initial

$  90,461.00 - 1^st Renewal

$  89,559.06 - 2^nd Renewal

4.                     Funding:                                                                                     General - Operating

(Tax Commissioner and Property Tax Assessors)