DeKalb County Government - File #: 2019-3589

• File #: 2019-3589
• Version: 1
• Type: Resolution
• Status: Action
• File created: 4/9/2019
• In control: Board of Commissioners
• On agenda: 6/25/2019
• Title: Commission District(s): All REN - Asphaltic Concrete Pavement Repairs (Annual Contract - 1st Renewal of 2 Options to Renew): Contract Nos.: 1115899, 1118591 and 1118593 for use by the Departments of Watershed Management (DWM), Facilities Management (FM) and Public Works - Roads and Drainage (R&D). These contracts consist of completing paving repairs to streets and main roads. Awarded to A&S Paving, Inc., Greenway One, Inc. and HEH Paving, Inc. Total Amount Not To Exceed: $6,000,000.00.

Date	Ver.	Action By	Action	Result
6/25/2019	1	Board of Commissioners	approved substitute submitted from the floor	Pass
6/18/2019	1	PWI-Public Works & Infrastructure Committee	recommended for approval upon receipt of additional information	Pass
6/11/2019	1	Board of Commissioners
6/4/2019	1	PWI-Public Works & Infrastructure Committee	recommended for deferral	Pass
6/4/2019	1	Committee of the Whole	Accepted to the BOC agenda and assigned

Substitute

Purchasing Type: Renewal (REN)                               

Public Hearing:  YES ☐     NO ☒                                  Department: Purchasing & Contracting                                     

AGENDA ITEM:

Title

Commission District(s): All

REN - Asphaltic Concrete Pavement Repairs (Annual Contract - 1^st Renewal of 2 Options to Renew): Contract Nos.: 1115899, 1118591 and 1118593 for use by the Departments of Watershed Management (DWM), Facilities Management (FM) and Public Works - Roads and Drainage (R&D). These contracts consist of completing paving repairs to streets and main roads. Awarded to A&S Paving, Inc., Greenway One, Inc. and HEH Paving, Inc. Total Amount Not To Exceed: $6,000,000.00.

Body

Information Contact: Talisa Clark, CPPO

Phone Number: (404) 687-2797

PURPOSE:

Awarded by the BOC on June 12, 2018 for an amount not to exceed $10,305,057.22. On March 26, 2019, the BOC approved Change Order No. 1 for an amount not to exceed $500,000.00 for SPLOST funded projects. This request is to exercise the 1st renewal option.

RECOMMENDATION:

Recommended Action

Recommend approval to exercise the 1st renewal option through June 30, 2020 with:

A&S Paving, Inc., 2747 S. Stone Mountain-Lithonia Road, Lithonia, GA 30058

LSBE Participation: 20%

Estimated Amount: $1,466,689.64

Greenway One, Inc., 951 Stokewood Avenue, Atlanta, GA 30316

LSBE Participation: 20%

Estimated Amount: $1,315,784.14

HEH Paving, Inc., 3384 Almand Road, Atlanta, GA 30316

LSBE Participation: 15%

Estimated Amount: $3,217,526.22

Total Amount Not To Exceed: $6,000,000.00

ADDITIONAL INFORMATION:

1.  Contract Effective Date:                                           June 12, 2018

2.  Contract Expiration Date:                                           June 30, 2019

3.  Amount Spent To Date:                                           $6,480,349.88

4.  Funding:                                                                                     $2,830,985.92 Enterprise - Operating (DWM)

                                                                                                         $150,905.43 General - Operating (FM)

                                                                                                         $3,018,108.65 General - Special Tax District (R&D)