DeKalb County Government - File #: 2019-3682

• File #: 2019-3682
• Version: 1
• Type: Resolution
• Status: Action
• File created: 4/26/2019
• In control: Board of Commissioners
• On agenda: 6/25/2019
• Title: Commission District(s): All REN - Uniforms for County Employees Phase II (Annual Contract - 1st Renewal of 4 Options to Renew): Contract Nos.: 1116727, 1116800 and 1117166 for use by the Departments of Facilities Management (FM), Watershed Management, Beautification, Recreation, Parks and Cultural Affairs (RPCA), DeKalb Peachtree Airport, Public Works - Sanitation, Public Safety - Police Services (PS), E911, Code Enforcement and Emergency Management. These contracts consist of the purchase of work uniforms. Awarded to E.R. Partridge, Inc., Reflective Apparel Factory and Galls, LLC. Total Amount Not To Exceed: $795,200.00.

Date	Ver.	Action By	Action	Result
6/25/2019	1	Board of Commissioners	approved	Pass
6/18/2019	1	ERPS-Employee Relations & Public Safety Committee	recommended for approval.	Pass
6/11/2019	1	Board of Commissioners
6/4/2019	1	ERPS-Employee Relations & Public Safety Committee	recommended for deferral	Pass
6/4/2019	1	Committee of the Whole	Accepted to the BOC agenda and assigned

Purchasing Type: Renewal (REN)                               

Public Hearing:  YES ☐     NO ☒                                  Department: Purchasing & Contracting                                     

AGENDA ITEM:

Title

Commission District(s): All

REN - Uniforms for County Employees Phase II (Annual Contract - 1^st Renewal of 4 Options to Renew): Contract Nos.: 1116727, 1116800 and 1117166 for use by the Departments of Facilities Management (FM), Watershed Management, Beautification, Recreation, Parks and Cultural Affairs (RPCA), DeKalb Peachtree Airport, Public Works - Sanitation, Public Safety - Police Services (PS), E911, Code Enforcement and Emergency Management.  These contracts consist of the purchase of work uniforms.  Awarded to E.R. Partridge, Inc., Reflective Apparel Factory and Galls, LLC.  Total Amount Not To Exceed: $795,200.00.

Body

Information Contact: Talisa Clark, CPPO

Phone Number: (404) 687-2797

PURPOSE:

Awarded by the BOC on June 26, 2018 for an amount not to exceed $2,097,743.35. This request is to exercise the 1st renewal option and price increases due to manufacturers’ material inflations.

RECOMMENDATION:

Recommended Action

Recommend approval to exercise the 1st renewal option through June 30, 2020 with: 

Item Nos.: 1-81, 95-113, 115, 117-141, 144-161, 225-230, 254-255, 266-275, 277-279, 282-295, 297-299, 329-331, 337, 339-343, 345-347, 350-360 and 362

Galls, LLC, 1340 Russell Cave Road, Lexington, KY  40505

Note: LSBE Participation: 10%

Estimated Amount: $401,000.00

Item Nos.: 162-165, 221-224, 231-235, 242-253, 258-259, 262-265, 276, 280-281, 296, 328, 332-336, 338, 344, 348-349 and 361

E.R. Partridge, Inc., 3870 Green Industrial Way, Atlanta, GA  30341

Note: LSBE Participation: 20%

Estimated Amount: $207,200.00

Item Nos.: 166-220 and 300-327

Reflective Apparel Factory, 1649 Sands Place, Suite J, Marietta, GA  30067

Note: LSBE Participation: 20%

Estimated Amount: $187,000.00

Total Amount Not To Exceed: $795,200.00

ADDITIONAL INFORMATION:

1.  Contract Effective Date:                                        June 26, 2018

2.  Contract Expiration Date:                                      June 30, 2019

3.  Amount Spent To Date:                                         $855,099.78

4.  Funding:                                                                 General-Operating (various departments)