File #: 2019-3905    Version: 1 Name:
Type: Resolution Status: Action
File created: 6/13/2019 In control: Board of Commissioners
On agenda: 8/13/2019 Final action: 8/13/2019
Title: Commission District(s): ALL REN - Cooperative Purchase Agreement: BL061-17/GCID#20170684 for the Purchase of Gasoline and Diesel Fuel (Annual Contract - 2nd Renewal of 4 Options to Renew): for use by Public Works - Fleet Management. Awarded to Mansfield Oil Company of Gainesville, Inc. and Petroleum Traders Corporation. Total Amount Not To Exceed: $8,000,000.00.
Attachments: 1. Agenda Notes for Renewal 2nd- CA-BL061-17 GCID for Purchase of Gas and Diesel Fuel.pdf, 2. Renewal Request form for Coop BL061-17 for Purchase of Gasoline and Diesel Fuel-2nd Renewal.pdf, 3. Contract and Renewal, 4. Bid Tab for BL061-17-Purchase of Gasoline and Diesel Fuel, 5. Cost Analysis No#BL061-17 for Purchase of Gasoline and Diesel Fuel Cost Analysis

Purchasing Type: Renewal (REN)                               

Public Hearing:  YES ☐     NO ☒                                  Department: Purchasing & Contracting                                     

 

AGENDA ITEM:

Title

Commission District(s): ALL

REN - Cooperative Purchase Agreement:  BL061-17/GCID#20170684 for the Purchase of Gasoline and Diesel Fuel (Annual Contract - 2nd Renewal of 4 Options to Renew):  for use by Public Works - Fleet Management.  Awarded to Mansfield Oil Company of Gainesville, Inc. and Petroleum Traders Corporation.  Total Amount Not To Exceed:  $8,000,000.00.

Body

 

Information Contact: Talisa Clark, CPPO

Phone Number: (404) 687-2797

 

PURPOSE:

Awarded by the BOC on October 10, 2017 for an amount not to exceed $10,000,000.00.  On October 9, 2018, the BOC approved the 1st renewal option for an amount not to exceed $8,000,000.00.  Consists of piggybacking off the competitively let North Georgia Fuel Cooperative Contract (NGFC) with Gwinnett County for the purchase of gasoline and diesel fuel for County gas station locations.  Fleet Management receives fuel in bulk deliveries to twenty-nine (29) fueling stations. 

 

RECOMMENDATION:

Recommended Action

Recommend approval to exercise the 2nd renewal option through August 30, 2020 with: 

 

Mansfield Oil Company of Gainesville, Inc., 1025 Airport Pkwy., S.W., Gainesville, GA  30501

Estimated Amount:  $7,500,000.00

 

Petroleum Traders Corporation, 7120 Pointe Inverness Way, Fort Wayne, IN  46804

Estimated Amount:  $500,000.00

 

Total Amount Not To Exceed:  $8,000,000.00

 

 

ADDITIONAL INFORMATION:

1. Contract Effective Date:                             August 31, 2017

2. Contract Expiration Date:                           August 30, 2019

3.  Amount Spent To Date:                             $12,286,844.95

                                                                         $6,290,206.41 - Initial

                                                                         $5,996,638.54 - 1st Renewal

4.  Funding:                                                                                    Vehicle Maintenance (Fleet Management)