Purchasing Type: Low Bidders (LB)
Public Hearing: YES ☐ NO ☒ Department: Purchasing & Contracting
AGENDA ITEM:
Title
Commission District(s): All
LB - Pond Maintenance Services (Annual Contract with 2 Options to Renew): Invitation No. 19-101077 for use by Public Works - Roads and Drainage (R&D) and the Department of Recreation, Parks and Cultural Affairs (RPCA). Consists of the cutting, cleaning, spraying and repair/maintenance of stormwater retention and detention ponds. Recommend award to lowest, responsive and responsible bidders: Pro Cutters Lawnscapes, Inc., Brown Management Services (BMS) Enterprises, Inc., Williams Icon Homes & Properties, A.S.A.P. Management Group; Executive Realty Solutions, Inc. and Indigo Lawnscape, LLC. Total Amount Not To Exceed: $2,037,500.00.
Body
Information Contact: Talisa Clark, CPPO
Phone Number: (404) 687-2797
PURPOSE:
Consists of the cutting, cleaning, spraying and repair/maintenance of stormwater retention and detention ponds and increasing the service level to clean more ponds each year. Awards are made by tiers and for the additional cleaning needed for over 1,000 ponds throughout the County to the lowest cost bidder. Eight (8) bids were received.
RECOMMENDATION:
Recommended Action
Recommend award to the lowest, responsive and responsible bidders:
Tiers 1 & 4:
Pro Cutters Lawnscapes, Inc., 1123 Brett Drive, Conyers, GA 30094
Note: LSBE Participation: 20%
Estimated Amount: $600,000.00
Tiers 2 & 3:
Brown Management Services (BMS) Enterprises, Inc., 1129 Brett Drive, Suite C, Conyers, GA 30094
Note: LSBE Participation: 20%
Estimated Amount: $500,000.00
Tiers 5 - 7 & Pond Cut Clean Schedule and Herbicide:
Williams Icon Homes & Properties, 3589 Trinity Place, Lithonia, GA 30038
Notes: 1. LSBE - DeKalb Firm
2. LSBE Participation: 20%
Estimated Amount: $637,500.00
Retention Pond & Lake Cut and Cleaning:
A.S.A.P. Management Group, 2530 Lantrac Court, Decatur, GA 30035
Note: LSBE Participation: 20%
Estimated Amount: $75,000.00
Pond Herbicide Application Schedule:
Executive Realty Solutions, Inc., 6686 Browns Mill Ferry Drive, Lithonia, GA 30038
Note: LSBE Participation: 10%
Estimated Amount: $75,000.00
Pond Repair Maintenance Schedule:
Indigo Lawnscape, LLC, 2265 Worthington Drive, Powder Springs, GA 30127
Notes: 1. LSBE - MSA Firm
2. LSBE Participation: 5%
Estimated Amount: $150,000.00
Total Amount Not To Exceed: $2,037,500.00
ADDITIONAL INFORMATION:
1. Contract Effective Date: Date of Award
2. Contract Expiration Date: 1-year term with 2 options to renew
3. Funding: Stormwater Management Operating (R&D)
Special Tax District - Designated Services (RPCA)
4. HB 598 Previous Award 2019: Executive Realty Solutions ($264,815.50)
Executive Realty Solutions ($93,215.00)
5. Additional Bidders:
Georgia Power
1001 Prince Ave.
Athens, GA 30606
Maureen Scott Management & Consulting, LLC
650 Greenwood Lane, SW
South Fulton, GA 30331