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File #: 2019-4048    Version: 1 Name:
Type: Resolution Status: Preliminary Item
File created: 7/19/2019 In control: Board of Commissioners
On agenda: 9/10/2019 Final action: 9/10/2019
Title: Commission District(s): All CO - Change Order No. 2 to Contract No. 989294 for Preferred Digital Multi-Functional Imaging Devices (MFD) Supplier (Multiyear Contract): for use by the Department of Innovation and Technology (IT). This contract consists of the lease/purchase of multifunctional copiers with copying, faxing, printing, and scanning capabilities to be used by all County departments. Awarded to Xerox Corporation. Amount Not To Exceed $900,000.00.
Attachments: 1. Agenda Notes, 2. Change Order Request Form

Purchasing Type: Change Order (CO)                               

Public Hearing:  YES      NO                                   Department: Purchasing & Contracting                                     

 

AGENDA ITEM:

Title

Commission District(s): All

CO - Change Order No. 2 to Contract No. 989294 for Preferred Digital Multi-Functional Imaging Devices (MFD) Supplier (Multiyear Contract): for use by the Department of Innovation and Technology (IT). This contract consists of the lease/purchase of multifunctional copiers with copying, faxing, printing, and scanning capabilities to be used by all County departments. Awarded to Xerox Corporation. Amount Not To Exceed $900,000.00.

Body

 

Information Contact: Talisa Clark, CPPO

Phone Number: (404) 687-2797

 

PURPOSE:

Awarded by the BOC on July 28, 2015 for an amount not to exceed $3,000,000.00. On July 11, 2017, the BOC approved Change Order No. 1 to extend the contract term to December 31, 2021. This request is to add additional funding to pay for the equipment and services to the end of the contract term.

 

RECOMMENDATION:

Recommended Action

Recommend approval of Change Order No. 2 with:

 

Xerox Corporation, 9040 Roswell Road, Atlanta, GA 30305

 

Amount Not To Exceed $900,000.00

 

and authorize the Chief Executive Officer to execute the change order and all associated documents.

 

ADDITIONAL INFORMATION:

1. Contract Effective Date:                                          July 28, 2015

2. Contract Expiration Date:                                          December 31, 2021

3. Amount Spent To Date:                                          $2,964,476.13

4. Funding:                                                                                    General - Operating (IT)