File #: 2019-4506    Version: 1 Name:
Type: Resolution Status: Action
File created: 10/17/2019 In control: Board of Commissioners
On agenda: 12/10/2019 Final action: 12/10/2019
Title: Commission District(s): ALL REN - Lubricants (Annual Contract - 1st of 2 Options to Renew): Contract Nos.: 1144337, 1144744, 1143262, 1143323, 1143315 and 1144405 for use by Public Works - Fleet Management and the Department of Watershed Management (DWM). These contracts consist of the purchase of lubricants (motor oil, hydraulic fluids, transmission fluids, etc.) used for County vehicles and on-site equipment. Awarded to Dilmar Oil Co., Lubrication Engineers, Inc., The McPherson Companies, Inc., Taylor Enterprises, Inc., Brewer Hendley Oil Co. and Northeast Lubricants, Ltd. Total Amount Not To Exceed: $430,000.00.
Attachments: 1. Agenda Notes, 2. Contract Renewal Forms

Purchasing Type: Renewal (REN)                               

Public Hearing:  YES ☐     NO ☒                                  Department: Purchasing & Contracting                                     

 

AGENDA ITEM:

Title

Commission District(s): ALL

REN - Lubricants (Annual Contract - 1st of 2 Options to Renew):  Contract Nos.:  1144337, 1144744, 1143262, 1143323, 1143315 and 1144405 for use by Public Works - Fleet Management and the Department of Watershed Management (DWM). These contracts consist of the purchase of lubricants (motor oil, hydraulic fluids, transmission fluids, etc.) used for County vehicles and on-site equipment. Awarded to Dilmar Oil Co., Lubrication Engineers, Inc., The McPherson Companies, Inc., Taylor Enterprises, Inc., Brewer Hendley Oil Co. and Northeast Lubricants, Ltd.  Total Amount Not To Exceed: $430,000.00.

Body

 

Information Contact: Talisa Clark, CPPO

Phone Number: (404) 687-2797

 

PURPOSE:

Awarded on January 8, 2019 for a total amount not to exceed $356,726.00. This request is to exercise the 1st renewal option.

 

RECOMMENDATION:

Recommended Action

Recommend approval to exercise the 1st renewal option through January 31, 2021 with:

 

Item Nos.:  2-4, 10, 13-15, 20, 32, 41-43 and 49

Dilmar Oil Co., 1951 W. Darlington St., Florence, SC  29501

Estimated Amount:  $125,000.00

 

Item Nos.:  28, 29, 33-37, 39, 40, 45, 52 and 53

Lubrication Engineers, Inc., 1919 E. Tulsa, Wichita, KS  67216

Estimated Amount:  $130,000.00

 

Item Nos.:  1, 5-9, 11, 12, 19, 22, 23 and 51

The McPherson Companies, Inc., 5051 Cardinal St., Trussville, AL  35173

Estimated Amount:  $135,000.00

 

Item Nos.:  21, 25-27, 44 and 46

Taylor Enterprises, Inc., 1166 Logan Cir., NW, Atlanta, GA  30318

Estimated Amount:  $5,000.00

 

Item Nos.:  16-18

Brewer Hendley Oil Co., 6434 Chupp Rd., Lithonia, GA  30058

Estimated Amount:  $30,000.00

 

Item Nos.:  24, 30, 31, 38 and 48

Northeast Lubricants, Ltd., 4500 Renaissance Pkwy., Cleveland, OH  44128

Estimated Amount:  $5,000.00

 

Total Amount Not To Exceed:  $430,000.00

 

ADDITIONAL INFORMATION:

1.  Contract Effective Date:                     January 8, 2019

2.  Contract Expiration Date:                     January 31, 2020

3.  Amount Spent To Date:                     $269,337.07

4.  Funding:                     Vehicle Maintenance (Fleet Management)

                     General Operating - (DWM)