File #: 2019-4514    Version: 1 Name:
Type: Resolution Status: Action
File created: 10/18/2019 In control: Board of Commissioners
On agenda: 12/17/2019 Final action:
Title: Commission District(s): ALL REN - Tree Cutting and Removal Services (Annual Contract - 1st Renewal of 2 Options to Renew): Contract Nos.: 1149581, 1149590 and 1149595 for use by the Departments of Watershed (DWM), Facilities Management (FM), Recreation, Parks and Cultural Affairs (RCPA), Public Works - Roads & Drainage (R&D) and Public Works - Beautification (PWB). These contracts consist of providing tree cutting and removal services on an as-needed basis. Awarded to Arborserv, Inc., Casey Tree Experts, Inc. and K2R Legacy Group, LLC. Total Amount Not To Exceed: $3,600,000.00.
Attachments: 1. 2019 12.17 Item 2019-4514, 2. Agenda Notes, 3. Contract Renewal Forms

Substitute

Purchasing Type: Renewal (REN)                               

Public Hearing:  YES      NO                                   Department: Purchasing & Contracting                                     

 

AGENDA ITEM:

Title

Commission District(s): ALL

 REN - Tree Cutting and Removal Services (Annual Contract - 1st Renewal of 2 Options to Renew): Contract Nos.: 1149581, 1149590 and 1149595 for use by the Departments of Watershed (DWM), Facilities Management (FM), Recreation, Parks and Cultural Affairs (RCPA), Public Works - Roads & Drainage (R&D) and Public Works - Beautification (PWB). These contracts consist of providing tree cutting and removal services on an as-needed basis. Awarded to Arborserv, Inc., Casey Tree Experts, Inc. and K2R Legacy Group, LLC. Total Amount Not To Exceed: $3,600,000.00.

 

Body

Information Contact: Cathryn Horner, CPPB

Phone Number: (404) 371-6334

 

PURPOSE:

Award approved by BOC on February 26, 2019 for a total amount not to exceed $3,435,000.00. This request is to exercise the 1st renewal option. 

 

RECOMMENDATION:

Recommended Action

Recommend approval to exercise the 1st renewal option through February 28, 2021 with:

 

Arborserv, Inc., 2290 S. Stone Mountain Lithonia Road, Lithonia, GA 30058

Note: LSBE-DeKalb Participation: 100%

Estimated Amount: $2,062,500.00

 

Casey Tree Experts, Inc., 4135 Arcadia Industrial Circle, Lilburn, GA 30047

Estimated Amount: $1,462,500.00

 

K2R Legacy Group, LLC, 6311 Creekford Drive, Lithonia, GA 30058

Note: LSBE-DeKalb Participation: 100%

Estimated Amount: $75,000.00

 

Total Amount Not To Exceed: $3,600,000.00

 

ADDITIONAL INFORMATION:

1.                     Contract Effective Date:                                          February 26, 2019

2.                     Contract Expiration Date:                                          February 2, 2020

3.                     Amount Spent To Date:                                          $2,452,773.66

4.                     Funding:                                                                           $75,000.00 - General - Operating (DWM)

$225,000.00 - General - Operating (FM)

$1,000,000.00 - Special Tax District (R &D)

$400,000.00 - Special Tax District (RPCA)

$1,900,000.00 - Special Tax District - Unincorporated (PWB)