Purchasing Type: Change Order (CO)
Public Hearing: YES ☐ NO ☒ Department: Purchasing & Contracting
AGENDA ITEM:
Title
Commission District(s): All
CO - Change Order No. 1 to Contract Nos.: 1047686, 1047705, 1047757, 1047784 and 1047790 for Rental of Various Heavy Equipment: for use by the Departments of Watershed Management (DWM), Recreation, Parks and Cultural Affairs (RPCA), and Public Works - Roads & Drainage (R&D), Beautification, and Sanitation. These contracts consist of the rental of heavy equipment. Awarded to: Sunbelt Rentals, Inc., Cowin Equipment Company, Inc., Flint Equipment Company, Yancey Brothers Company and L & M Equipment. Total Amount Not To Exceed: $440,000.00.
Body
Information Contact: Cathryn Horner, CPPB
Phone Number: (404) 371-6334
PURPOSE:
Awarded by the BOC on January 24, 2017 for an amount not to exceed $2,086,126.00. On January 9, 2018, the BOC approved the 1st renewal for an amount not to exceed $1,360,000.00. On December 11, 2018, the BOC approved the 2nd renewal for an amount not to exceed $982,500.00. This request is to add additional funding and extend the contracts’ terms to July 31, 2020 to ensure that vendors will be able to continue to provide the County with heavy equipment rentals during the ITB process to secure new contracts.
RECOMMENDATION:
Recommended Action
Recommend approval of Change Order No. 1 with:
Item Nos.: 3, 18, 56, 57, 65, 66, 69, 71, 129, 143, 145-147, 151-158, 163-167, 168-177, 180, 184, 189-194, 207, 208, 210, 211, 214 and 219-226
Sunbelt Rentals, Inc., 2341 Deerfield Drive, Fort Mill, SC 29715
Estimated Amount: $260,000.00
Items Nos.: 33, 199, 225 and 226
Cowin Equipment Company, Inc., 5710 Riverview Road, Mableton, GA 30126
Estimated Amount: $70,000.00
Items Nos.: 1, 2, 5, 7-8, 10-11, 13-17, 19, 20, 22-26, 34-37, 40, 76-78, 94, 106, 107, 109-114, 118, 124, 225 and 226
Flint Equipment Company, 4500 Wendell Drive SW, Atlanta, GA 30336
Estimated Amount: $35,000.00
Item Nos.: 4, 6, 21, 27-30, 35, 39, 51-55, 58, 59, 61, 63, 70-73, 79-81, 88-90, 97-102, 119-126, 128, 130-136, 138-140, 195, 196, 202-206, 212, 216, 218, 225 and 226
Yancey Brothers Company, 300 Lee Industrial Boulevard, Austell, GA 30168
Estimated Amount: $55,000.00
Item Nos.: 43-45, 91-93, 95, 96, 144, 148-150, 159, 166, 167, 178, 181, 182, 225 and 226
L&M Equipment, LLC, 57 Forsyth Street NW, Suite 250-G, Atlanta, GA 30303
Estimated Amount: $20,000.00
Total Amount Not To Exceed: $440,000.00
ADDITIONAL INFORMATION:
1. Contract Effective Date: January 24, 2017
2. Contract Expiration Date: January 31, 2020
3. Amount Spent To Date: $1,413,755.93
$309,664.65 - Initial
$500,934.62 - 1st Renewal
$603,156.66 - 2nd Renewal
4. Funding: $255,000.00 - General -Operating (DWM)
$50,000.00 - General - Operating (RPCA)
$80,000.00 - Enterprise - Operating (Sanitation)
$55,000.00 - General - Stormwater Management Operating
(Beautification)
$0 - Time Extension Only - General - Operating (R&D)