Purchasing Type: Renewal (REN)
Public Hearing: YES ☐ NO ☒ Department: Purchasing & Contracting
AGENDA ITEM:
Title
Commission District(s): ALL
REN - Landscape Maintenance Services - Public Grounds and Parks (Annual Contract - 1st Renewal of 2 Options to Renew): Contract Nos: 1149305 and 1149307 for use by the Departments of Public Works - Sanitation, Beautification, Watershed Management (DWM), Facilities Management (FM) and Recreation, Parks and Cultural Affairs (RPCA). These contracts consist of various landscape maintenance services for County Sites. Awarded to: MJ Lawn & Maintenance Services, Inc., The Simmons Group, LLC and Artscape, Inc. Total Amount Not To Exceed: $2,059,930.80.
Body
Information Contact: Cathryn G. Horner, Interim Director
Phone Number: (404) 687-2797
PURPOSE:
Awarded by the BOC on February 26, 2019 for an amount not to exceed $1,515,486.25. These contracts consist of providing various landscapes, clean-up and emergency services within the County by various zones for parks, public grounds and special events. Services may include mowing, blowing, edging, string trimming, herbicide, aeration, dethatching, fertilizer and lime application, landscape maintenance, installation of annuals, nature trails/naturalized areas, tree and shrub maintenance, weed and exotic pest plant removal, insect/disease control, irrigation maintenance, mulching, soil tests, site cleanup, litter pickup/trash removal and ice/snow removal. This is an on-call service contract utilized by various County departments. A multi-award by group/zone was the most advantageous to the County to ensure that overall cost savings are achieved, while providing timely and efficient delivery of services. County department needs are similar; however, the usage is specific to their operations. Each user department shall administer necessary services to ensure effective contract management, which includes the utilization and availability of the lowest cost vendors, County inspection of work completed and payment of invoices. Categories I-V are for additional services that will be assigned as needed to the awarded vendors within their awarded zones. This request is to exercise the 1st renewal option.
RECOMMENDATION:
Recommended Action
Recommend approval to exercise the 1st renewal option through March 31, 2021 with:
Site ID Nos.: 16-31, 32-41, 42-50, 60, 157-167, 259-286, Code Enforcement Bldg., East Collection Lot, North Transfer Station, Seminole Landfill, Green Energy Facility, Renewable Fuel Facility, Category I, II, III, IV, V and Item Nos.: 287-298
ArtScape, Inc., 2364 Dogwood Dr., Conyers, GA 30013
Note: LSBE Participation: 20%
Estimated Amount: $1,038,262.80
Site ID Nos.: 14, 88-91a, 93-96a, 97b-100, 103-104a,
105-121,123-127,129,131-135,138-143,146,147b, 148-149, 151-156, Category I, II, III, IV & V
and Item Nos.: 287-298
M.J. Lawn & Maintenance Services, Inc., 5036 Klondike Rd., Stonecrest, GA 30038
Note: LSBE-DeKalb Firm
Estimated Amount: $921,668.00
Site ID Nos.: 51-59, 61-63, 64-71, 72-78, Category I, II, III, IV, V and Item Nos.: 287-298
The Simmons Group, LLC, 5977 Valley Green Rd., Lithonia, GA 30058
Note: LSBE Participation: 20%
Estimated Amount: $100,000.00
Total Amount Not To Exceed: $2,059,930.80
ADDITIONAL INFORMATION:
1. Contract Effective Date: February 26, 2019
2. Contract Expiration Date: March 31, 2020
3. Amount Spent To Date: $1,338,672.98
4. Funding: General - Operating
$919,120.80 (RPCA)
$550,000.00 (FM)
$500,000.00 (DWM)
$ 90,810.00 (PW-Sanitation/Beautification)