Substitute
Purchasing Type: Change Order (CO)
Public Hearing: YES ☐ NO ☒ Department: Purchasing & Contracting
AGENDA ITEM:
Title
Commission District(s): ALL
CO - Change Order No. 2 to Contract Nos. 1037689 and 1055558 for County Wide Commercial Janitorial Services (Multi Year): for use by the Department of Facilities Management (FM). These contracts consist of providing all labor, materials and equipment necessary to provide countywide quality janitorial services. Request to extend the contract term and increase the amount not to exceed. Awarded To: American Facility Services, Inc. (AFS) and Building Maintenance Services, Inc. (BMS) Total Amount Not To Exceed: $500,000.00.
Body
Information Contact: Cathryn G. Horner, Interim Director
Phone Number: (404) 371-6334
PURPOSE:
Awarded by the BOC on November 7, 2016 for a total amount not to exceed $1,454,620.00. On February 28, 2017, the BOC rescinded the award to one vendor and awarded those items to Building Maintenance Services, Inc. (BMS) for an amount not to exceed $1,387,951.20. On October 24, 2017, the BOC approved the 1st renewal option for a total amount not to exceed $2,200,000.00. On November 5, 2018, the BOC approved the 2nd renewal option for a total amount not to exceed $3,421,773.60. On December 17, 2019, the BOC approved Change Order No. 1 for an amount not to exceed $186,031.86. This request is to extend the term of both contracts to allow additional time to complete the evaluation process to present a recommendation of award for consideration by the BOC and add funding to each for extra cleaning services needed to combat COVID-19.
RECOMMENDATION:
Recommended Action
Recommend approval of Change Order No. 2 for extension through June 30, 2020 with:
Item Nos.: 10-12, 14-23, 36-37, 40-43, 45-48, 50-51 and 54
American Facility Services, Inc. (AFS), 1325 Union Hill Ind. Ct., Suite A, Alpharetta, GA 30004
Note: LSBE Participation: 20%
Estimated Amount: $250,000.00
Item Nos.: 1-2, 4-6, 8, 13, 25-30, 32-34, 38-39, 44, 49, 52-53, 55-56 and 58 and the Animal Services Facility.
Building Maintenance Services, Inc. (BMS), 1955 Vaughn Rd., Suite 105, Kennesaw, GA 30144
Note: LSBE Participation: 30%
Estimated Amount: $250,000.00
Total Amount Not To Exceed: $500,000.00
ADDITIONAL INFORMATION:
1. Contract Effective Date: November 7, 2016 (AFS) and February 28, 2017 (BMS)
2. Contract Expiration Date: March 31, 2020
3. Amount Spent To Date: $5,064,545.05
$ 995,985.00 - Initial
$2,044,758.53 - 1st Renewal
$2,023,801.52 - 2nd Renewal
4. Funding: General Operating (FM)