File #: 2020-0623    Version: 1 Name:
Type: Resolution Status: Preliminary Item
File created: 6/8/2020 In control: Board of Commissioners
On agenda: 6/23/2020 Final action:
Title: Commission District(s): All REN - Asphaltic Concrete Pavement Repairs (Annual Contract - 2nd Renewal of 2 Options to Renew): Contract Nos.: 1115899, 1118591 and 1118593 for use by the Departments of Watershed Management (DWM), Facilities Management (FM), Public Works - Roads and Drainage (R&D) and Recreation, Parks and Cultural Affairs (RPCA). These contracts consist of completing paving repairs. Awarded to A&S Paving, Inc., Greenway One, Inc. and HEH Paving, Inc. Total Amount Not To Exceed: $8,161,000.00.
Attachments: 1. 2020 06.23 Item 2020-0623, 2. Agenda Notes, 3. Agenda Notes, 4. 2020-0623 Renewal Request Forms

Substitute

Purchasing Type: Renewal (REN)                               

Public Hearing:  YES ☐     NO ☒                                  Department: Purchasing & Contracting                                     

 

AGENDA ITEM:

Title

Commission District(s): All

REN - Asphaltic Concrete Pavement Repairs (Annual Contract - 2nd Renewal of 2 Options to Renew):  Contract Nos.: 1115899, 1118591 and 1118593 for use by the Departments of Watershed Management (DWM), Facilities Management (FM), Public Works - Roads and Drainage (R&D) and Recreation, Parks and Cultural Affairs (RPCA). These contracts consist of completing paving repairs. Awarded to A&S Paving, Inc., Greenway One, Inc. and HEH Paving, Inc. Total Amount Not To Exceed: $8,161,000.00.

 

Body

Information Contact: Cathryn Horner, Interim Director

Phone Number: (404) 371-6334

 

PURPOSE:

Awarded by the BOC on June 12, 2018 for an amount not to exceed $10,305,057.00. On March 26, 2019, the BOC approved Change Order No. 1 for a total amount not to exceed $500,000.00 for SPLOST funded projects. On June 25, 2019, the BOC approved the 1st renewal option for a total amount not to exceed $6,000,000.00. On January 27, 2020, the BOC approved Change Order No. 2 for an amount not to exceed $8,833,946.11 and added RPCA to the contracts. This request is to exercise the 2nd renewal option.

 

RECOMMENDATION:

Recommended Action

Recommend approval to exercise the 2nd renewal option through June 30, 2021 with:

 

A&S Paving, Inc., 2747 S. Stone Mountain-Lithonia Road, Lithonia, GA 30058

LSBE Participation: 20%

Estimated Amount: $2,950,000.00

 

Greenway One, Inc., 951 Stokewood Avenue, Atlanta, GA 30316

LSBE Participation: 20%

Estimated Amount: $1,171,000.00

 

HEH Paving, Inc., 3384 Almand Road, Atlanta, GA 30316

LSBE Participation: 20%

Estimated Amount: $4,040,000.00

 

Total Amount Not To Exceed: $8,161,000.00

 

ADDITIONAL INFORMATION:

1. Contract Effective Date:                                           June 12, 2018

2. Contract Expiration Date:                                           June 30, 2020

3. Amount Spent To Date:                                           $17,616,319.17

4. Funding:                                           $3,121,000.00 - Enterprise - Operating (DWM)

                                          $1,300,000.00 - General - Operating (FM)

                     $3,000,000.00 - General - Special Tax District

                         Designated Services (R&D)

                                                               $500,000.00 - General - Operating (RPCA)

$100,000.00 - Special Tax District -      Unincorporated (Beautification)

                                          $140,000.00 - Enterprise - Operating (Sanitation)