File #: 2020-0483    Version: 1 Name:
Type: Resolution Status: Action
File created: 4/29/2020 In control: Board of Commissioners
On agenda: 8/11/2020 Final action:
Title: Commission District(s): ALL REN - Purchase of Automobiles, Vans, Trucks and Accessories (Annual Contract - 2nd renewal of 2 Options to Renew): Contract Nos.: 1119757, 1119777, 1119784 and 1119786 for use by Public Works - Fleet Management. These contracts consist of purchasing replacement vehicles to enable County personnel to complete daily tasks that require the use of automobiles. Awarded to Wade Ford, Hardy Chevrolet, Hardy Family Ford and Don Jackson C/D/J/R. Total Amount Not To Exceed: $7,500,000.00.
Attachments: 1. Agenda Notes for ITB#18-100963-Purchase of Automobiles, Vans, Trucks & Accessories (2nd Renewal), 2. Contract Renewal Request Form for Purchase of Autos-2nd Renewal

Purchasing Type: Renewal (REN)                               

Public Hearing:  YES ☐     NO ☒                                  Department: Purchasing & Contracting                                     

 

AGENDA ITEM:

Title

Commission District(s): ALL

REN - Purchase of Automobiles, Vans, Trucks and Accessories (Annual Contract - 2nd renewal of 2 Options to Renew):  Contract Nos.:  1119757, 1119777, 1119784 and 1119786 for use by Public Works - Fleet Management.  These contracts consist of purchasing replacement vehicles to enable County personnel to complete daily tasks that require the use of automobiles.  Awarded to Wade Ford, Hardy Chevrolet, Hardy Family Ford and Don Jackson C/D/J/R.  Total Amount Not To Exceed:  $7,500,000.00.

Body

 

Information Contact: Cathryn G. Horner, Interim Director

Phone Number: (404) 371-6334

 

PURPOSE:

Awarded by the BOC on July 24, 2018 for an amount not to exceed $10,200,000.00.  On July 9, 2019, the BOC approved the 1st renewal option not to exceed $8,000,000.00 through July 31, 2020.  This request is to exercise the 2nd renewal option.

 

RECOMMENDATION:

Recommended Action

Recommend approval to exercise the 2nd renewal option through July 31, 2021 with:

 

Item Nos.:  1a and 1b

Wade Ford, Inc., 3860 S. Cobb Dr., Smyrna, GA  30080

Estimated Amount:  $500,000.00

 

Item Nos.:  2a, 2b, 3a and 3b

Hardy Chevrolet Buick GMC, Inc., 1249 Charles Hardy Pkwy., Dallas, GA  30151

Estimated Amount:  $5,900,000.00

 

Item Nos.:  1a and 1b

Hardy Family Ford, 1255 Charles Hardy Pkwy., Dallas, GA  30151

Estimated Amount:  $1,000,000.00

 

Item Nos.:  4a and 4b

Don Jackson C/D/J/R, 3950 Jonesboro Rd., Union City, GA  30291

Estimated Amount:  $100,000.00

 

Total Amount Not To Exceed:  $7,500,000.00

 

ADDITIONAL INFORMATION:

1. Contract(s) Effective Date:                           July 24, 2018

2. Contract(s) Expiration Date:                                July 31, 2020

3. Amount Spent To Date:                                       $11,045,196.58

                                                                                 $7,887,135.25-Initial Term

                                                                                 $3,158,061.33-1st Renewal Term

4. Funding:                                                               Vehicle Replacement (Fleet Management)