File #: 2020-0692    Version: 1 Name:
Type: Resolution Status: Action
File created: 6/22/2020 In control: Board of Commissioners
On agenda: 8/11/2020 Final action:
Title: Commission District(s): All CO - Change Order No. 3 to Contract No. 1024762 for Maintenance, Support and Professional Services for Comprehensive Property Tax Billing and Collections Systems, iasWorld (Sole Source): for use by the Department of Innovations and Technology (IT). Consists of updating property values and expanding the iasWorld application for data access and transparency. Awarded to Tyler Technologies, Inc. Amount Not To Exceed: $430,100.00.
Attachments: 1. Agenda Notes, 2. Memo - Tyler iasWorld Public Access and Tax Services, 3. Tyler Tech Quote_Model 2021-2025 LOA 7815508

Purchasing Type: Change Order (CO)                               

Public Hearing:  YES ☐     NO ☒                                  Department: Purchasing & Contracting                                     

 

AGENDA ITEM:

Title

Commission District(s): All

CO - Change Order No. 3 to Contract No. 1024762 for Maintenance, Support and Professional Services for Comprehensive Property Tax Billing and Collections Systems, iasWorld (Sole Source):  for use by the Department of Innovations and Technology (IT).  Consists of updating property values and expanding the iasWorld application for data access and transparency.  Awarded to Tyler Technologies, Inc.  Amount Not To Exceed: $430,100.00.

Body

 

Information Contact: Cathryn G. Horner, Director

Phone Number: (404) 371-6334

 

PURPOSE:

Awarded by the BOC on August 25, 2015 for an amount not to exceed 2,379,370.00.  Change Order No. 1 was approved by the BOC on March 27, 2018 for an amount not to exceed $381,705.00.  Change Order No. 2 was approved by the BOC on July 10, 2018 for an amount not to exceed $225,000.00.  This contract consists of continued software licensing and maintenance support for iasWorld and its Computer Assisted Mass Appraisal (CAMA) module.  Maintenance and support includes, but is not limited to, software upgrades, enhancements, bug fixes, defect support, and consulting services.  This request will provide the County with assistance with the Market Valuation Process by conducting the update of commercial values for the 2021 - 2025 tax years.  This is required annually for submission and acceptance of the Tax Digest.  The County has been utilizing this software since 2011.

 

RECOMMENDATION:

Recommended Action

Recommend approval of Change Order No. 3 with:

 

Tyler Technologies, Inc., 3199 Klepinger Road, Dayton, OH  45406

 

Amount Not To Exceed:  $430,100.00

 

and authorize the Chief Executive Officer to execute the Change Order and all associated documents

 

ADDITIONAL INFORMATION:

1. Contract Effective Date:                     September 1, 2015

2. Contract Expiration Date:                     August 31, 2020

3. Amount Spent to Date:                                 $2,476,059.53

4. Funding:                                                               $230,100.00 - General - Maintenance & Repair (IT)

                                                                                                         $200,000.00 - Operating (Property Appraisal)