File #: 2020-0684    Version: 1 Name:
Type: Resolution Status: Preliminary Item
File created: 6/17/2020 In control: Board of Commissioners
On agenda: 8/11/2020 Final action:
Title: Commission District(s): ALL REN - Architecture and Engineering Services for Recreation, Parks and Cultural Affairs (Annual Contract - 1st Renewal of 2 Options to Renew): Contract Nos.: 1174317, 1174318, 1174320 and 1174324 for use by the Department of Recreation, Parks and Cultural Affairs (RPCA). These contracts consist of providing on-call comprehensive architectural and engineering services. Awarded to: Lose & Associates, Inc. dba Lose Design, Pond & Company, Inc, Foresite Group, Inc. and Wood Environment & Infrastructure Solutions. Amount Not To Exceed: $1,000,000.00.
Attachments: 1. Agenda Notes - REN 2020-0684, 2. UD Rec Form - Ren RPCA A-E Svs

Purchasing Type: Renewal (REN)                               

Public Hearing:  YES ☐     NO ☒                                  Department: Purchasing & Contracting                                     

 

AGENDA ITEM:

Title

Commission District(s): ALL

REN - Architecture and Engineering Services for Recreation, Parks and Cultural Affairs (Annual Contract - 1st Renewal of 2 Options to Renew): Contract Nos.: 1174317, 1174318, 1174320 and 1174324 for use by the Department of Recreation, Parks and Cultural Affairs (RPCA).  These contracts consist of providing on-call comprehensive architectural and engineering services.  Awarded to: Lose & Associates, Inc. dba Lose Design, Pond & Company, Inc, Foresite Group, Inc. and Wood Environment & Infrastructure Solutions.  Amount Not To Exceed: $1,000,000.00.

Body

 

Information Contact: Cathryn G. Horner, Director

Phone Number: (404) 371-6334

 

PURPOSE:

Awarded by the BOC on August 27, 2019 for an amount not to exceed $1,200,000.00.  On January 28, 2020, the BOC approved Change Order No.1 to increase Contract No. 1174324 with Lose Design for an amount not to exceed $150,000.00 to complete the 10-year Comprehensive Master Plan and other assigned projects.  On March 31, 2020, the BOC approved Change Order No. 2 to increase the contracts for a total amount not to exceed $1,000,000.00 to fund upcoming projects in 2020.  This request is to exercise the first renewal option.

 

RECOMMENDATION:

Recommended Action

Recommend approval to exercise the 1st renewal option through August 31, 2021 with:

 

Lose Design, 220 W. Crogan Street, Suite 100, Lawrenceville, GA 30046

Note: LSBE Participation 25%

Estimated Amount: $250,000.00

 

Pond & Company, Inc., 3500 Parkway Lane, Suite 500, Peachtree Corners, GA  30092

Note: LSBE Participation 38%

Estimated Amount: $250,000.00

 

Foresite Group, Inc., 3740 Davinci Court, Suite 100, Peachtree Corners, GA 30092

Note: LSBE Participation 35%

Estimated Amount: $250,000.00

 

Wood Environment & Infrastructure Solutions, 2677 Buford Hwy, Peachtree Corners, GA  30324

Note: LSBE Participation 20%

Estimated Amount: $250,000.00

 

Total Amount Not To Exceed: $1,000,000.00

 

and authorize the Chief Executive Officer to execute the change orders and all associated documents.

 

 

ADDITIONAL INFORMATION:

1. Contract Effective Date:                                                               August 27, 2019

2. Contract Expiration Date:                                                                August 31, 2020

3. Amount Spent to Date:                                                               $532,023.89

4. Funding:                                                                                                          General - Operating (RPCA)