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File #: 2020-1222    Version: 1 Name:
Type: Resolution Status: Action
File created: 10/5/2020 In control: Board of Commissioners
On agenda: 11/17/2020 Final action: 11/17/2020
Title: Commission District(s): All CO - Change Order No. 3 to Contract No.: 14-902797 for Lease of IBM Equipment (Multi-Year Contract): for use by the Department of Innovation & Technology (DoIT). This contract consists of the lease for equipment to serve as the host platforms for the Oracle E-Business Suite, PeopleSoft, email and several other application databases. Awarded to IBM Credit, LLC dba IBM Corp. Amount Not To Exceed: $420,840.00.
Attachments: 1. Agenda Notes, 2. Change-Order-Request-Form_ IBM Pureflex Lease Extension_10.7.2020 (1)

Purchasing Type: Change Order (CO)                               

Public Hearing:  YES      NO                                   Department: Purchasing & Contracting                                     

 

AGENDA ITEM:

Title

Commission District(s): All

CO - Change Order No. 3 to Contract No.: 14-902797 for Lease of IBM Equipment (Multi-Year Contract): for use by the Department of Innovation & Technology (DoIT). This contract consists of the lease for equipment to serve as the host platforms for the Oracle E-Business Suite, PeopleSoft, email and several other application databases. Awarded to IBM Credit, LLC dba IBM Corp.  Amount Not To Exceed: $420,840.00.

Body

 

Information Contact: Cathryn G. Horner, Director

Phone Number: (404) 371-6334

 

PURPOSE:

Awarded by the BOC on February 25, 2014 for an amount not to exceed $1,736,448.00. On March 26, 2019, the BOC awarded Change Order No. 1 for an amount not to exceed $315,630.00.  On December 19, 2019, the BOC awarded Change Order No. 2 for an amount not to exceed $420,840.00.  This request is to add funding and continue to extend the existing lease arrangements on a month-to-month basis through December 31, 2021 to complete moving all of our Oracle financials and supporting systems of the migration to the Oracle Cloud Services environment to l eliminate the need to replace the existing IBM Pureflex AIX based system.

 

RECOMMENDATION:

Recommended Action

Recommend approval of Change Order No. 3 with:

 

IBM Credit, LLC dba IBM Corp., 6303 Barfield Road, Atlanta, GA 30328

 

Amount Not To Exceed:  $420,840.00

 

ADDITIONAL INFORMATION:

1.  Contract Effective Date:                     March 21, 2014

2.  Contract Expiration Date:                     December 31, 2020

3.  Amount Spent to Date:                     $2,105,165.71 - Total

                                                                                    $1,703,896.11 - Initial

                                                                                    $223,550.24 - Change Order No. 1

                                                                                    $177,719.36 - Change Order No. 2

4.  Funding:                                                               General - Operating (DoIT)