Purchasing Type: Change Order (CO)
Public Hearing: YES ☐ NO ☒ Department: Purchasing & Contracting
AGENDA ITEM:
Title
Commission District(s): All
CO - Change Order No. 2 to Contract No. 14-902883 and Change Order No. 4 to Contract No. 14-902884 Professional Engineering Services (Sole Source): for use by the Department of Watershed Management. These contracts consist of the provision of engineering services. This request is to increase the contract term through December 31, 2022. Awarded to River to Tap, Inc., and Prime Engineering Incorporated. CONTRACT TERM INCREASE ONLY.
Body
Information Contact: Cathryn G. Horner, Director
Phone Number: (404) 371-6334
PURPOSE:
Awarded by the BOC on August 12, 2014 to nine (9) separate sole source vendors for a total amount not to exceed $9,029,128.90. On April 28, 2015, the BOC approved Change Order No. 1 to Contract No. 14-902881 to increase scope and funding in an amount not to exceed $146,901.00. On June 28, 2016, the BOC approved Change Order No. 1 to Contract Nos. 14-902880, 964908 (formerly known as (fka) 14-902886), 964685 (fka 14-902887), 14-902883, and 14-902884 to increase scope of work and funding for a total amount not to exceed $2,030,786.53 and Change Order No. 1 to Contract No. 969193 (fka 14-90288) to reduce scope and funding. On October 11, 2016, the BOC approved Change Order No. 1 to Contract No. 14-902882 to increase contract time and term.
On December 8, 2015, the BOC approved Change Order No. 2 to Contract No. 14-902881 to increase funding in an amount not to exceed $49,680.00. On January 24, 2017, the BOC approved Change Order No. 2 to Contract Nos. 14-902882 and 14-902884 to increase scope of work and funding for a total amount not to exceed $148,980.00. On February 13, 2018, the BOC approved Change Order No. 2 to Contract No. 964685 (fka 14-902887) to increase scope of work, contract time, and funding in an amount not to exceed $170,000.00.
On November 14, 2017, the BOC approved Change Order No. 3 to Contract No. 14-902882 to increase contract term. On December 12, 2017, the BOC approved Change Order No. 3 to Contract No. 14-902884 to increase scope of work and funding in an amount not to exceed $100,000.00.
Of the nine (9) awarded sole source vendors, only three still have active contracts. This request is to increase the contract term to December 31, 2022 for two of the remaining three contracts. These vendors are Engineers-of-Record for various water main, sewer reroute, and lift station projects and must remain so through the completion of construction.
RECOMMENDATION:
Recommended Action
Recommend approval of Change Orders with:
River to Tap, Inc., 1841 Peeler Road, Unit C, Atlanta, Georgia 30338
Notes: LSBE - DeKalb Firm
LSBE Participation: 25%
Prime Engineering Incorporated, 3715 Northside Parkway NW, Building 300, Suite 200, Atlanta, Georgia 30327
Note: LSBE Participation: 20.7%
and authorize the Chief Executive Officer to execute the change orders and all associated documents.
ADDITIONAL INFORMATION:
1. Contract Effective Date: October 21, 2014
2. Contract Expiration Date: December 31, 2020
3. Amount Spent to Date: $2,751,567.15
4. Funding: Renewal & Extension
Various CIP Line Nos. (DWM)