Purchasing Type: Change Order (CO)
Public Hearing: YES ☐ NO ☒ Department: Purchasing & Contracting
AGENDA ITEM:
Title
Commission District(s): ALL
CO - Change Order No. 7 to Contract Nos.: 14-902868 and 974698 for Engineering and Design Services for Public Works Transportation and Infrastructure Improvements: for use by the Department of Public Works - Transportation. These contracts consist of the design and construction of various roadway projects. Awarded to Kimley-Horn and Associates, Inc. and STV Inc. dba Ralph Whitehead Associates, Inc. CONTRACT TERM EXTENSION ONLY.
Body
Information Contact: Cathryn G. Horner, Director
Phone Number: (404) 371-6334
PURPOSE:
Awarded by the BOC on June 10, 2014 to seven (7) vendors for a total amount not to exceed $3,500,000.00. On October 27, 2014, Change Order No. 1 was approved to revise the payment, termination and indemnification provisions. On April 12, 2016, the BOC approved Change Order No. 2 to increase each contract by $300,000.00 for a total amount not to exceed $2,100,000.00. On October 11, 2016, the BOC approved Change Order No. 3 to increase each contract by $300,000.00 for a total amount not to exceed $2,100,000.00. On January 9, 2018, the BOC approved Change Order No. 4 to increase each contract by $500,000.00 for a total amount not to exceed $3,500,000.00. On October 22, 2019, the BOC approved Change Order No. 5 to extend the contract’s term through June 30, 2020 to allow for new project assignments to continue. On May 12, 2020, the BOC approved Change Order No. 6 extending the contracts term to December 31, 2020. These contracts consist of design and construction of various projects including, but not limited to, intersection improvements, sidewalks improvements, roadway improvements, streetscapes, localized drainage projects, traffic signalization projects, bridge replacements and infrastructure improvements. This request is to extend the term of two (2) contracts for one (1) year to allow for the completion of assignments that are currently in process.
RECOMMENDATION:
Recommended Action
Recommend approval of Change Order No. 7 to extend the contracts through December 31, 2021 with:
Kimley-Horn and Associates, Inc., 11720 Amber Park Drive, Suite 600, Alpharetta, GA 30009
Note: LSBE Participation 22%
STV, Inc. dba Ralph Whitehead Associates, Inc., 3700 Crestwood Parkway, Suite 800, Duluth, GA 30096
Note: LSBE Participation: 23%
and authorize the Chief Executive Officer to execute the change orders and all associated documents.
ADDITIONAL INFORMATION:
1. Contract Effective Date: June 10, 2014
2. Contract Expiration Date: December 31, 2020
3. Amount Spent to Date: $ 6,646,651.71
4. Funding: GDOT, HOST and Storm Water Utility