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File #: 2021-2057    Version: 1 Name:
Type: Resolution Status: Preliminary Item
File created: 1/20/2021 In control: Board of Commissioners
On agenda: 2/23/2021 Final action: 2/23/2021
Title: Commission District(s): ALL Change Order No. 1 to Contract No.1056035 Hyland On Base Software Licenses and Maintenance: for Information Technology (IT) for use by Police Services, Probate Court, Tax Commissioner and Property Appraiser. Consists of piggybacking off the competitively let GSA Contract No. GS-35F-4127D for the OnBase Software Licenses for electronic content management system. Awarded to Hyland Software Inc. CONTRACT TERM EXTENSION ONLY.
Attachments: 1. Agenda Notes Hyland Software Inc, 2. Change-Order-Request-Form_Hyland Software CPA 1056035

Purchasing Type: Change Order (CO)                               

Public Hearing:  YES      NO                                   Department: Purchasing & Contracting                                     

 

AGENDA ITEM:

Title

Commission District(s): ALL

Change Order No. 1 to Contract No.1056035 Hyland On Base Software Licenses and Maintenance: for Information Technology (IT) for use by Police Services, Probate Court, Tax Commissioner and Property Appraiser. Consists of piggybacking off the competitively let GSA Contract No. GS-35F-4127D for the OnBase Software Licenses for electronic content management system. Awarded to Hyland Software Inc. CONTRACT TERM EXTENSION ONLY.

 

Body

Information Contact: Cathryn G. Horner, Director

Phone Number: (404) 371-6334

 

PURPOSE:

Awarded by the BOC on March 28, 2017 for an amount not to exceed $400,000.00. This contract consists of piggybacking of the competitively let GSA contract for the OnBase Software Licenses for the electronic content management system. This software license is needed to avoid putting the system at critical risk impacting continuity of operations. The department is requesting to extend the contract term for four years.  Funds

 

RECOMMENDATION:

Recommended Action

Recommend approval of Change Order No.1 to extend the contract term to March 31, 2025 with:

 

Hyland Software, Inc., 28500 Clemens Road, Westlake, OH 44145

 

 

ADDITIONAL INFORMATION:

1. Contract Effective Date:                                           March 28, 2017

2. Contract Expiration Date:                                          March 31, 2021

3. Amount Spent To Date:                                          $194,732.97

4. Funding:                                                                                    General - Operating (IT)