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File #: 2021-2080    Version: 1 Name:
Type: Resolution Status: Preliminary Item
File created: 1/26/2021 In control: Board of Commissioners
On agenda: 2/23/2021 Final action:
Title: Commission District(s): All REN - Right of Way Mowing and Lawn Maintenance (Annual Contract 2nd Renewal of 2 Options to Renew) to Contract Nos.: 1151237 and 1151240: for use by Public Works - Sanitation and Beautification (PW-S/B). These contracts consist of providing six (6) rounds of mowing and lawn maintenance services at 128 right-of-way locations; every six (6) weeks. Awarded to Flex Landscaping, LLC and Executive Realty Solutions, Inc. Total Amount Not to Exceed: $1,082,738.58.
Attachments: 1. 2021 02.23 Item 2021-2080, 2. Agenda Notes, 3. Renewal Request

Substitute

Purchasing Type: Renewal (REN)                               

Public Hearing:  YES      NO                                   Department: Purchasing & Contracting                                     

 

AGENDA ITEM:

Title

Commission District(s): All

REN - Right of Way Mowing and Lawn Maintenance (Annual Contract 2nd Renewal of 2 Options to Renew) to Contract Nos.: 1151237 and 1151240: for use by Public Works - Sanitation and Beautification (PW-S/B).  These contracts consist of providing six (6) rounds of mowing and lawn maintenance services at 128 right-of-way locations; every six (6) weeks.  Awarded to Flex Landscaping, LLC and Executive Realty Solutions, Inc.  Total Amount Not to Exceed: $1,082,738.58.

Body

 

Information Contact: Cathryn G. Horner, Director

Phone Number: (404) 371-6334

 

PURPOSE:

Awarded by the BOC on March 12, 2019 for a total amount not to exceed: $942,000.00.  On August 27, 2019, the BOC approved Change Order No. 1 for a total amount not to exceed: $109,238.58.  On January 28, 2020, the BOC approved the 1st renewal option for a total amount not to exceed: $1,251,238.58.  This request is to exercise the 2nd renewal option.

 

RECOMMENDATION:

Recommended Action

Recommend approval to exercise the 2nd and final renewal option through March 31, 2022 with:

 

Groups: I, III and V

Flex Landscaping, LLC, 4215 Union Road, College Park, GA  30349

Note:  LSBE Participation:  20%

Estimated Amount:  $744,539.98

 

Groups: II and IV

Executive Realty Solutions, Inc.; 6686 Browns Mill Ferry Drive, Lithonia, GA 30038

Note: LSBE Participation:  100%

Estimated Amount:  $338,198.60

 

Total Amount Not To Exceed:  $1,082,738.58

 

ADDITIONAL INFORMATION:

1. Contract Effective Date:                     March 12, 2019

2. Contract Expiration Date:                     March 31, 2021

3. Amount Spent to Date:                                 $2,160,777.16

4. Funding:                                                               Special Tax District - Unincorporated (PW-S/B)