File #: 2021-2083    Version: 1 Name:
Type: Resolution Status: Preliminary Item
File created: 1/26/2021 In control: Board of Commissioners
On agenda: 2/23/2021 Final action:
Title: Commission District(s): All REN - Tree Cutting and Removal Services (Annual Contract - 2nd Renewal of 2 Options to Renew): Contract Nos.: 1149581, 1149590 and 1149595 for use by the Departments of Watershed (DWM), Facilities Management (FM), Recreation, Parks and Cultural Affairs (RCPA), Public Works - Roads & Drainage (R&D) and Public Works - Beautification (PWB). These contracts consist of providing tree cutting and removal services on an as-needed basis. Awarded to Arborserv, Inc., Casey Tree Experts, Inc. and K2R Legacy Group, LLC. Total Amount Not To Exceed: $2,200,000.00.
Attachments: 1. 2021-2083 Agenda Notes, 2. 2021-2083 Renewal Forms

Purchasing Type: Renewal (REN)                               

Public Hearing:  YES ☐     NO ☒                                  Department: Purchasing & Contracting                                     

 

AGENDA ITEM:

Title

Commission District(s): All

REN - Tree Cutting and Removal Services (Annual Contract - 2nd Renewal of 2 Options to Renew): Contract Nos.: 1149581, 1149590 and 1149595 for use by the Departments of Watershed (DWM), Facilities Management (FM), Recreation, Parks and Cultural Affairs (RCPA), Public Works - Roads & Drainage (R&D) and Public Works - Beautification (PWB). These contracts consist of providing tree cutting and removal services on an as-needed basis. Awarded to Arborserv, Inc., Casey Tree Experts, Inc. and K2R Legacy Group, LLC. Total Amount Not To Exceed: $2,200,000.00.

 

Body

Information Contact: Cathryn G. Horner, CPPB

Phone Number: (404) 371-6334

 

PURPOSE:

Awarded by the BOC on February 26, 2019 for a total amount not to exceed $3,435,000.00. On December 17, 2019, the BOC approved the 1st renewal for an amount not to exceed $3,600,000.00. These contracts consist of providing tree cutting and removal services on an as-needed basis. This request is to exercise the 2nd renewal option.

 

RECOMMENDATION:

Recommended Action

Recommend approval to exercise the 2nd renewal option through February 28, 2022 with:

 

Arborserv, Inc., 2290 S. Stone Mountain Lithonia Road, Lithonia, GA 30058

Estimated Amount: $1,487,500.00

 

Casey Tree Experts, Inc., 4135 Arcadia Industrial Circle, Lilburn, GA 30047

Estimated Amount: $637,500.00

 

K2R Legacy Group, LLC, 6311 Creekford Drive, Lithonia, GA 30058

Estimated Amount: $75,000.00

 

Total Amount Not To Exceed: $2,200,000.00

 

ADDITIONAL INFORMATION:

1. Contract Effective Date:                            February 26, 2019

2. Contract Expiration Date:                            February 28, 2021

3. Amount Spent To Date:                            $4,730,913.16

4. Funding:                                                                     $275,000.00 - General - Operating (DWM)

                                                                                          $250,000.00 - General Fund (FM)

                                                                                          $1,100,000.00 - General - Special Tax District (R&D)

                                                                                          $200,000.00 - Special Tax District - Unincorporated (PWB)

                                                                                          $375,000.00 - General - Special Tax District (RPCA)