DeKalb County Government - File #: 2021-2066

• File #: 2021-2066
• Version: 1
• Type: Resolution
• Status: Preliminary Item
• File created: 1/22/2021
• In control: Board of Commissioners
• On agenda: 3/9/2021
• Final action: 3/9/2021
• Title: Commission District(s): All REN - Uniforms for County Employees (Annual Contract - 3rd Renewal of 4 Options To Renew): Contract Nos.: 1104015 and 1104021 for use by the Departments for Public Works - Roads & Drainage (R&D), Fleet Management (Fleet), Beautification and Sanitation, the Departments of Public Safety - Police Services (PS), E911 and Animal Services, Fire Rescue (FR), Marshal's Office, DeKalb Emergency Management Agency (DEMA), and the Departments of Watershed Management (DWM), Code Enforcement, Facilities Management (FM), Recreation, Parks and Cultural Affairs (RPCA) and DeKalb Peachtree Airport. These contracts consist of the purchase of work uniforms. Awarded to NAFECO and E.R. Partridge, Inc. Total Amount Not To Exceed: $2,211,000.00.

Date	Ver.	Action By	Action	Result
3/9/2021	1	Board of Commissioners	approved	Pass
3/2/2021	1	OPS-County Operations Committee	recommended for approval.	Pass
3/2/2021	1	Committee of the Whole	Accepted to the BOC agenda and assigned

Purchasing Type: Renewal (REN)                               

Public Hearing:  YES ☐     NO ☒                                  Department: Purchasing & Contracting                                     

AGENDA ITEM:

Title

Commission District(s): All

REN - Uniforms for County Employees (Annual Contract - 3^rd Renewal of 4 Options To Renew): Contract Nos.: 1104015 and 1104021 for use by the Departments for Public Works - Roads & Drainage (R&D), Fleet Management (Fleet), Beautification and Sanitation, the Departments of Public Safety - Police Services (PS), E911 and Animal Services, Fire Rescue (FR), Marshal’s Office, DeKalb Emergency Management Agency (DEMA), and the Departments of Watershed Management (DWM), Code Enforcement, Facilities Management (FM), Recreation, Parks and Cultural Affairs (RPCA) and DeKalb Peachtree Airport.  These contracts consist of the purchase of work uniforms.  Awarded to NAFECO and E.R. Partridge, Inc.  Total Amount Not To Exceed: $2,211,000.00.

Body

Information Contact: Cathryn G. Horner, Director

Phone Number: (404) 371-6334

PURPOSE:

Awarded by the BOC on March 27, 2018 for an amount not to exceed $3,049,161.74.  On February 26, 2019, the BOC approved the 1st renewal option for an amount not to exceed $2,155,000.00.  On March 10, 2020, the BOC approved the 2nd renewal option for an amount not to exceed $2,232,500.00.  These contracts consist of the purchase of County work uniforms.  This request is to exercise the 3rd renewal option.

RECOMMENDATION:

Recommended Action

Recommend approval to exercise the 3rd renewal option through March 31, 2022 with:

Items Nos. 1-168, 170-248, 251-254, 256-257, 259-290, 296-297, 305-319, 324-342, 350-363, 365-376, 476-483, 504-511, 539-581, 583-599, 606-612, 618-619, 624-625, 632-633, 656-663, 665-666 and 670-672

NAFECO, 6215 Regency Parkway, Norcross, GA  30071

Note: LSBE Participation: 4%

Estimated Amount: $1,710,250.00

Item Nos.: 617, 620-623, 626-631, 634-655, 664, 667-669 and 673-862.

E.R. Partridge, Inc. 3879 Green Industrial Way, Atlanta, GA  30341

Note: LSBE Participation: 20%

Estimated Amount: $500,750.00

Total Amount Not To Exceed: $2,211,000.00

ADDITIONAL INFORMATION:

1.  Contract Effective Date:                                          March 27, 2018

2.  Contract Expiration Date:                                          March 31, 2021

3.  Amount Spent To Date:                                          $3,551,033.78

                                                                                                         $   969,902.38 - Initial

                                                                                                         $   948,920.23 - 1^st Renewal

                                                                                                         $1,632,211.17 - 2^nd Renewal

4.  Funding:                                                                                    $2,211,000.00

                                                                                                         $     12,500.00 - Enterprise Fund (Airport)

                                                                                                         $     30,000.00 - E911 Fund (E911)

                                                                                                         $       5,000.00 - General-Operating (DEMA)

                                                                                                         $     80,000.00 - Enterprise Fund (Sanitation)

                                                                                                         $     25,000.00 - Special Tax District (Beautification)

                                                                                                         $   110,000.00 - Police Fund (PS)

                                                                                                         $   200,000.00 - General-Operating (DWM)

                                                                                                         $     40,000.00 - General-Operating (Fleet)

                                                                                                         $     25,000.00 - General-Operating (Marshal)

                                                                                                         $     47,500.00 - General-Operating (RPCA)

                                                                                                         $     30,000.00 - General-Operating (FM)

                                                                                                         $       3,000.00 - General-Operating (Animal Services)

                                                                                                         $1,500,000.00 - Fire Fund (FR)

                                                                                                         $       3,000.00 - General Operating (Code Enforcement)

                                                                                                         $   100,000.00 - General Operating (R&D)