File #: 2021-2336    Version: 1 Name:
Type: Resolution Status: Preliminary Item
File created: 3/10/2021 In control: Board of Commissioners
On agenda: 4/13/2021 Final action: 4/13/2021
Title: Commission District(s): ALL CO 4 - Purchase of Trailers (Annual Contract with 2 Options to Renew) Contract No. 1109393 for Public Works- Sanitation: for use by DeKalb Fire Academy. This contract consists of providing mobile office trailers. Awarded to McGrath Rentcorp dba Modular Management Corporation. Amount Not To Exceed: $217,954.00.
Attachments: 1. Agent Notes Mobile Office Change Order 4, 2. SPLOST Change Order Fire Training Facilities

Purchasing Type: Change Order (CO)                               

Public Hearing:  YES ☐     NO ☒                                  Department: Purchasing & Contracting                                     

 

AGENDA ITEM:

Title

Commission District(s): ALL

CO 4 - Purchase of Trailers (Annual Contract with 2 Options to Renew) Contract No. 1109393 for Public Works- Sanitation: for use by DeKalb Fire Academy. This contract consists of providing mobile office trailers. Awarded to McGrath Rentcorp dba Modular Management Corporation.  Amount Not To Exceed: $217,954.00.

Body

 

Information Contact: Cathryn G. Horner, Director

Phone Number: (404) 371-6334

 

PURPOSE:

Awarded by the BOC on April 24, 2018 for an amount not to exceed $185,728.00. On October 23, 2018, the BOC approved Change Order No. 1 for an amount not to exceed $100,576.00 for the purchase of an additional trailer. On April 09, 2019, the BOC approved the 1st renewal option for an amount not to exceed $244,942.00. On March 10, 2020, the BOC approved the 2nd renewal option for an amount not to exceed $414,663.00. On October 13, 2020, the BOC approved Change Order No. 2 for an amount not to exceed $1,725,000.00 for the purchase of six (6) new units at the DeKalb Fire Academy.  On December 15, 2020, the BOC approved Change Order No. 3 for an amount not to exceed $76,050.25 for the purchase of a unit to be used for office spaces at the South Collection Lot.  During the permitting process, it was determined additional site work is necessary and this request is to increase funding to do the work and extend the contract term to December 31, 2021 to allow for completion of the work.

 

RECOMMENDATION:

Recommended Action

Recommend approval of Change Order No. 4 with:

 

McGrath Rentcorp dba Modular Management Corporation, 5700 Las Positas Road, Livermore, CA 94551

 

Amount Not To Exceed: $217,954.00

 

ADDITIONAL INFORMATION:

1. Contract Effective Date:                                                               May 10, 2018

2. Contract Expiration Date:                                                               May 31, 2021

3. Amount Spent To Date:                                                                $2,704,362.75 - Total

                                                                                                                              $286,304.00 - Initial and CO1

                                                                                                                              $224,942.50- 1st Renewal

                                                                                                                              $392,066.00 - 2nd Renewal

                                                                                                                              $1,725,000.00 - Change Order 2

                                                                                                                              $76,050.25 - Change Order 3                                                                                    

4. Funding:                                                                                                          SPLOST Category 2E - Repair & Replace Police

                                                                                                                              Precinct and Public Safety