File #: 2021-2410    Version: 1 Name:
Type: Resolution Status: Preliminary Item
File created: 3/25/2021 In control: Board of Commissioners
On agenda: 4/27/2021 Final action: 4/27/2021
Title: Commission District(s): ALL AP - Fire Pumper, 1000 GPM with Fire & EMS Equipment: Invitation No.: 18-100966 for Public Works-Fleet Management to be used by Fire Rescue Services. Consists of the purchase of eight (8) additional fire pumpers used to pump water to extinguish fires and haul EMS equipment. Awarded to Sutphen Corporation. Amount Not To Exceed: $6,066,711.44.
Attachments: 1. Agenda Notes for 18-100966-AP No 3, 2. Signed Departmental Recommendation Form- 8 Pumper fire trks-AP No. 3, 3. Proposal from Vendor-Sutphen for 8 2021 Pumpers -AP No. 3

Purchasing Type: Additional Purchase (AP)                               

Public Hearing:  YES ☐     NO ☒                                  Department: Purchasing & Contracting                                     

 

AGENDA ITEM:

Title

Commission District(s): ALL

AP - Fire Pumper, 1000 GPM with Fire & EMS Equipment:  Invitation No.: 18-100966 for Public Works-Fleet Management to be used by Fire Rescue Services.  Consists of the purchase of eight (8) additional fire pumpers used to pump water to extinguish fires and haul EMS equipment.  Awarded to Sutphen Corporation.  Amount Not To Exceed:  $6,066,711.44.

Body

 

Information Contact: Cathryn G. Horner, Director

Phone Number: (404) 371-6334

 

PURPOSE:

Awarded by the BOC on August 28, 2018 for five (5) fire pumpers for an amount not to exceed $3,391,110.00.  On July 9, 2019, the BOC approved an additional purchase of three (3) additional units for an amount not to exceed $2,218,949.00. On April 28, 2020, the BOC approved an additional purchase of six (6) fire pumpers for an amount not to exceed $4,437,896.68. Consists of the purchase of eight (8) additional fire pumpers used to pump water to extinguish fires and haul EMS equipment.  The additional units are needed to replace an aging fleet that requires higher maintenance costs.  Because the vendor held the pricing from 2019 to 2020 and refrained from implementing the standard annual 3% price increase, the savings was $22,189.48 per truck.  Although Sutphen had a 4% increase, the attached proposal reflects the 2020 pricing plus only a 3% price increase with an additional discount for a multi-truck order.  This will be the last purchase off this contract.  The next purchase of pumpers will not be until 2023/24.  These are replacement units under the ten (10) year replacement schedule.

 

RECOMMENDATION:

Recommended Action

Recommend approval to purchase eight (8) additional units under the same terms, conditions and price stated above as the units bought and approved by the BOC on April 28, 2020 with:

 

Sutphen Corporation, 6450 Eiterman Rd., Dublin, OH  43016

 

Amount Not To Exceed:  $6,066,711.44

 

 

ADDITIONAL INFORMATION:

1. Funding:                             Vehicle Replacement (Fleet Management)