File #: 2021-2418    Version: 1 Name:
Type: Resolution Status: Preliminary Item
File created: 3/29/2021 In control: Board of Commissioners
On agenda: 5/11/2021 Final action:
Title: Commission District(s): ALL SS - Oracle Technical Support Services and Software Licensing (Annual Maintenance Renewal): Contract Nos.: 1247705, 1247711, 1247713 and 1247714 for use by the Departments of Innovation and Technology (IT). This contract consists of the provision of licensing and support for all Oracle Applications. Awarded to Oracle America, Inc. Total Amount Not To Exceed: $1,197,487.49
Attachments: 1. 2021 05.11 Item 2021-2418, 2. Oracle Public Sector - Agenda Notes, 3. Oracle 2021 On-Prem Service Contracts - Memo to Purchasing_REVISED, 4. Service Contract 1718822 - Acceptance Renewal Letter - Revised end Date_combined, 5. Service Contract 2152083- Acceptance Renewal Letter - Revised end Date_combined, 6. Service Contract 2165003- Acceptance Renewal Letter - Revised end Date_combined, 7. Service Contract 5215728- Acceptance Renewal Letter - Revised end Date_combined

Substitute

Purchasing Type: Sole Source (SS)                               

Public Hearing:  YES ☐     NO ☒                                  Department: Purchasing & Contracting                                     

 

AGENDA ITEM:

Title

Commission District(s): ALL

SS - Oracle Technical Support Services and Software Licensing (Annual Maintenance Renewal): Contract Nos.: 1247705, 1247711, 1247713 and 1247714 for use by the Departments of Innovation and Technology (IT). This contract consists of the provision of licensing and support for all Oracle Applications. Awarded to Oracle America, Inc. Total Amount Not To Exceed:  $1,197,487.49

Body

 

Information Contact: Cathryn G. Horner, Director

Phone Number: (404) 371-6334

 

PURPOSE:

On March 09, 2021, the BOC approved agenda item number 2021-2130 for renewal number 12 (twelve) for CPA 10-902074 for technical support services. In 2003, the County entered into an agreement with Oracle for the licensing, implementation, and technical support for Oracle software. The technical support survived the completion of the implementation services and was assigned CPA No. 10-902074 for the sole purpose of tracking support expenditures. After the BOC approved agenda item number 2021-2130, Oracle refused to proceed and required the County enter into four (4) separate contracts with current terms and conditions. This agenda item is to rescind the prior agenda item (2021-2130) and request approval to proceed with the four (4) new contracts as sole source agreements instead of an amendment to CPA 10-902074 as previously approved.

 

RECOMMENDATION:

Recommended Action

Recommend rescission of prior agenda item 2021-2130 and approval of award, as follows:

 

Oracle America, Inc., 500 Oracle Parkway, Redwood Shores, CA 94065

 

CPA No. 1247705

Amount: $161,759.55

 

CPA No. 1247711

Amount: $249,061.28

 

CPA No. 1247713

Amount: $735,714.38

 

CPA No. 1247714

Amount: $50,952.28

 

Total Amount Not To Exceed: $1,197,487.49

 

and to authorize the Chief Executive Officer to execute the contracts and all associated documents in a form acceptable to the County Attorney.

 

ADDITIONAL INFORMATION:

1. Contract Effective Date:                     Date of Award

2. Contract Expiration Date:                     January 31, 2022 - CPA 1247705

                                                                                                         January 29, 2022 - CPA 1247711

                                                                                                         March 31, 2022 - CPA 1247713

                                                                                                         August 23, 2022 - CPA 1247714

3. Amount Spent To Date:                     $15,332,513.46

4. Funding:                                                               General - Operating (IT)