File #: 2021-2708    Version: 1 Name:
Type: Resolution Status: Preliminary Item
File created: 6/8/2021 In control: Board of Commissioners
On agenda: 7/13/2021 Final action: 7/13/2021
Title: Commission District(s): All CO - Change Order No. 1 to Contract No. 1149305 for Landscape Maintenance Services - Public Grounds and Parks (Annual Contract with 2 Options to Renew): for use by the Departments of Recreation, Parks and Cultural Affairs (RPCA), Facilities Management (FM), Public Works Sanitation-Beautification and Watershed Management (DWM). This contract consists of providing various landscape maintenance services for County sites. Awarded to Art-scape, Inc. Amount Not To Exceed: $16,730.00.
Attachments: 1. Agenda Notes 2021-2708, 2. Change Order Request Form

Purchasing Type: Change Order (CO)                               

Public Hearing:  YES ☐     NO ☒                                  Department: Purchasing & Contracting                                     

 

AGENDA ITEM:

Title

Commission District(s): All

CO - Change Order No. 1 to Contract No. 1149305 for Landscape Maintenance Services - Public Grounds and Parks (Annual Contract with 2 Options to Renew): for use by the Departments of Recreation, Parks and Cultural Affairs (RPCA), Facilities Management (FM), Public Works Sanitation-Beautification and Watershed Management (DWM). This contract consists of providing various landscape maintenance services for County sites. Awarded to Art-scape, Inc. Amount Not To Exceed: $16,730.00.

Body

 

Information Contact: Cathryn G. Horner, Director

Phone Number: (404) 371-6334

 

PURPOSE:

Awarded by the BOC on February 26, 2019 to three (3) vendors for a total amount not to exceed $1,515,486.25. On March 10, 2020, the BOC approved the 1st renewal for an amount not to exceed $2,059,930.80. On March 09, 2021, the BOC approved the 2nd renewal for an amount not to exceed $2,104,930.80. These contracts consist of providing various landscape, clean-up and emergency services within the County by various zones for parks, public grounds and special events.  Services may include mowing, blowing, edging, string trimming, herbicide, aeration, dethatching, fertilizer and lime application, landscape maintenance, installation of annuals, nature trails/naturalized areas, tree and shrub maintenance, weed and exotic pest plant removal, insect/disease control, irrigation maintenance, mulching, soil tests, site cleanup, litter pickup/trash removal and ice/snow removal. This is an on-call service contract utilized by various County departments. This request is to increase the amount of one (1) contract to provide funding for erosion site control work at walk bridge at the Lou Walker Senior Center.

 

RECOMMENDATION:

Recommended Action

Recommend approval of Change Order No. 1 with:

 

Art-scape, Inc., 2364 Dogwood Drive, Conyers, GA 30013

 

Amount Not To Exceed: $16,730.00

 

ADDITIONAL INFORMATION:

1. LSBE Participation:                                           20%

2. Contract Effective Date:                                          February 26, 2019

3. Contract Expiration Date:                                            March 31, 2022

4. Amount Spent To Date:                                           $3,457,059.28

                                          $1,265,480.00 - Initial

                                          $1,626,744.78 - 1st Renewal

                                          $564,834.50 - 2nd Renewal

5. Funding:                                          SPLOST - Category 3J