File #: 2021-2758    Version: 1 Name:
Type: Resolution Status: Action
File created: 6/16/2021 In control: Board of Commissioners
On agenda: 8/10/2021 Final action: 8/10/2021
Title: Commission District(s): ALL REN - Architecture and Engineering Services for Recreation, Parks and Cultural Affairs (Annual Contract - 2nd Renewal of 2 Options to Renew): Contract Nos.: 1174317, 1174318, 1174320, and 1174324 for use by the Department of Recreation, Parks and Cultural Affairs (RPCA). Awarded to: Lose & Associates dba Lose Design, Pond & Company, Inc., Foresite Group, Inc. and Wood Environment & Infrastructure Solutions. Total Amount Not To Exceed: $1,260,000.00.
Attachments: 1. Agenda Notes - 2nd Renewal, 2. UD Renewal Request Forms 2021-2758

Purchasing Type: Renewal (REN)                               

Public Hearing:  YES ☐     NO ☒                                  Department: Purchasing & Contracting                                     

 

AGENDA ITEM:

Title

Commission District(s): ALL

REN - Architecture and Engineering Services for Recreation, Parks and Cultural Affairs (Annual Contract - 2nd Renewal of 2 Options to Renew): Contract Nos.: 1174317, 1174318, 1174320, and 1174324 for use by the Department of Recreation, Parks and Cultural Affairs (RPCA).  Awarded to: Lose & Associates dba Lose Design, Pond & Company, Inc., Foresite Group, Inc. and Wood Environment & Infrastructure Solutions.  Total Amount Not To Exceed: $1,260,000.00.

 

Body

Information Contact: Cathryn G. Horner, Director

Phone Number: (404) 371-6334

 

PURPOSE:

Awarded by the BOC on August 27, 2019 for a total amount not to exceed $1,200,000.00. On January 28, 2020, the BOC approved Change Order No.1 to increase Contract No. 1174324 with Lose Design for an amount not to exceed $150,000.00 to complete the 10-year Comprehensive Master Plan and other assigned projects. On March 31, 2020, the BOC approved Change Order No. 2 to increase the contracts for a total amount not to exceed $1,000,000.00 to fund projects in 2020.  On August 11, 2020, the BOC approved the 1st renewal for an amount not to exceed $1,000,000.00.  This request is to exercise the second renewal option.

 

RECOMMENDATION:

Recommended Action

Recommend approval to exercise the 2nd renewal option through August 31, 2022 with:

 

Lose Design, 220 W. Crogan Street, Suite 100, Lawrenceville, GA 30046

Note: LSBE Participation: 25%

Estimated Amount: $250,000.00

 

Pond & Company, Inc., 3500 Parkway Lane, Suite 500, Peachtree Corners, GA 30092

Note: LSBE Participation: 38%

Estimated Amount: $510,000.00

 

Foresite Group, Inc., 3740 Davinci Court, Suite 100, Peachtree Corners, GA 30092

Note: LSBE Participation: 35%

Estimated Amount: $250,000.00

 

Wood Environment & Infrastructure Solutions, 2677 Buford Hwy, Peachtree Corners, GA 30324

Note: LSBE Participation: 20%

Estimated Amount: $250,000.00

 

Total Amount Not To Exceed: $1,260,000.00

 

and authorize the Chief Executive Officer to execute the change orders and all associated documents.

 

ADDITIONAL INFORMATION:

1. Contract Effective Date:                                          August 27, 2019

2. Contract Expiration Date:                                                               August 31, 2021

3. Amount Spent to Date:                                                               $964,390.28

                                                                            $617,384.28 - Initial

                                                                                                                         $347,006.00 - 1st Renewal

4. Funding:                                                                                                         $600,000.00 - General - Operating (RPCA)

                                                                                                                              $660,000.00 - SPLOST (Category A, B. C, D)