Purchasing Type: Change Order (CO)
Public Hearing: YES ☐ NO ☒ Department: Purchasing & Contracting
AGENDA ITEM:
Title
Commission District(s): All
CO - Change Order No. 4 to Contract No. 989294 for Preferred Digital Multi-Functional Imaging Devices (MFD) Supplier (Multiyear Contract): for the Department of Innovation and Technology (DoIT). This contract consists of the lease/purchase of multifunctional copiers with copying, faxing, printing, and scanning capabilities to be used by all County departments. Awarded to Xerox Corporation. CONTRACT TERM EXTENSION ONLY.
Body
Information Contact: Cathryn G. Horner, Director
Phone Number: (404) 371-6334
PURPOSE:
Awarded by the BOC on July 28, 2015 for an amount not to exceed $3,000,000.00. On July 11, 2017, the BOC approved Change Order No. 1 to extend the contract term to December 31, 2021. On September 10, 2019, the BOC approved Change Order No. 2 for an amount not to exceed $900,000.00. On December 17, 2019, the BOC approved Change Order No. 3 for an amount not to exceed $2,500,000.00. This request is to extend the contract’s expiration date to December 31, 2022 to allow additional time to evaluate the needs of the county as the pandemic continues.
RECOMMENDATION:
Recommended Action
Recommend approval of Change Order No. 4 with:
Xerox Corporation, 9040 Roswell Road, Atlanta, GA 30305
and authorize the Chief Executive Officer to execute the change order and all associated documents.
ADDITIONAL INFORMATION:
1. Contract Effective Date: July 28, 2015
2. Contract Expiration Date: December 31, 2021
3. Amount Spent to Date: $5,135,699.35
4. Funding: General - Operating (DoIT)