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File #: 2021-2957    Version: 1 Name:
Type: Resolution Status: Preliminary Item
File created: 8/4/2021 In control: Board of Commissioners
On agenda: 9/14/2021 Final action: 9/14/2021
Title: Commission District(s): All CO - Change Order No. 4 to Contract No. 989294 for Preferred Digital Multi-Functional Imaging Devices (MFD) Supplier (Multiyear Contract): for the Department of Innovation and Technology (DoIT). This contract consists of the lease/purchase of multifunctional copiers with copying, faxing, printing, and scanning capabilities to be used by all County departments. Awarded to Xerox Corporation. CONTRACT TERM EXTENSION ONLY.
Attachments: 1. CPA 989294 - Agenda Notes, 2. Xerox Corporation - Charge Order Request_8.3.2021_signed

Purchasing Type: Change Order (CO)                               

Public Hearing:  YES      NO                                   Department: Purchasing & Contracting                                     

 

AGENDA ITEM:

Title

Commission District(s): All

CO - Change Order No. 4 to Contract No. 989294 for Preferred Digital Multi-Functional Imaging Devices (MFD) Supplier (Multiyear Contract): for the Department of Innovation and Technology (DoIT). This contract consists of the lease/purchase of multifunctional copiers with copying, faxing, printing, and scanning capabilities to be used by all County departments. Awarded to Xerox Corporation. CONTRACT TERM EXTENSION ONLY.

Body

 

Information Contact: Cathryn G. Horner, Director

Phone Number: (404) 371-6334

 

PURPOSE:

Awarded by the BOC on July 28, 2015 for an amount not to exceed $3,000,000.00. On July 11, 2017, the BOC approved Change Order No. 1 to extend the contract term to December 31, 2021. On September 10, 2019, the BOC approved Change Order No. 2 for an amount not to exceed $900,000.00. On December 17, 2019, the BOC approved Change Order No. 3 for an amount not to exceed $2,500,000.00. This request is to extend the contract’s expiration date to December 31, 2022 to allow additional time to evaluate the needs of the county as the pandemic continues.

 

RECOMMENDATION:

Recommended Action

Recommend approval of Change Order No. 4 with:

 

Xerox Corporation, 9040 Roswell Road, Atlanta, GA 30305

 

and authorize the Chief Executive Officer to execute the change order and all associated documents.

 

ADDITIONAL INFORMATION:

1. Contract Effective Date:                     July 28, 2015

2. Contract Expiration Date:                     December 31, 2021

3. Amount Spent to Date:                                 $5,135,699.35

4. Funding:                                                               General - Operating (DoIT)