Purchasing Type: Change Order (CO)
Public Hearing: YES ☐ NO ☒ Department: Purchasing & Contracting
AGENDA ITEM:
Title
Commission District(s): All
CO - Change Order No. 4 to Contract Nos.: 1115899, 1118591 and 1118593 for Asphaltic Concrete Pavement Repairs (Annual Contract with 2 Options to Renew): for use by the Departments of Watershed Management (DWM), Facilities Management (FM), Public Works - Roads and Drainage (R&D) and Recreation, Parks and Cultural Affairs (RPCA). These contracts consist of completing paving repairs. Awarded to A&S Paving, Inc.; Greenway One, Inc.; and HEH Paving, Inc. Total Amount Not To Exceed: $6,035,000.00
Body
Information Contact: Cathryn G. Horner, Chief Procurement Officer
Phone Number: (404) 371-6334
PURPOSE:
Awarded by the BOC on June 12, 2018 for an amount not to exceed $10,305,057.22. On March 26, 2019, the BOC approved Change Order No. 1 for a total amount not to exceed $500,000.00 for SPLOST funded projects. On June 25, 2019, the BOC approved the first renewal option for a total amount not to exceed $6,000,000.00. On January 27, 2020, the BOC approved Change Order No. 2 for an amount not to exceed $8,833,946.11 and added RPCA to the contracts. On June 23, 2020, the BOC approved the second renewal option for a total amount not to exceed $8,161,000.00. On June 22, 2021, the BOC approved Change Order No. 3 for a total amount not to exceed $8,833,946.11 and to extend the contract term to December 31, 2021. On December 8, 2021, an emergency change order was approved to extend the term of the contract for an additional sixty (60) days. An ITB was processed to solicit for new contracts but did not yield bids sufficient to support the current workload and therefore was cancelled.
This request is to:
1. Ratify the 60 day emergency extension.
2. Add funding for R&D, DWM, and RPCA projects.
3. Additionally extend the contract term to December 31, 2022 to allow for continued asphaltic pavement repair services for roadway (patching) repair projects and surety bond streets during re-solicitation of new contracts.
RECOMMENDATION:
Recommended Action
Recommend approval of Change Order No. 4 with:
A&S Paving, Inc., 2747 S. Stone Mountain-Lithonia Road, Lithonia, GA 30058
LSBE Participation: 20%
Estimated Amount: $1,975,000.00
Greenway One, Inc., 951 Stokewood Avenue, Atlanta, GA 30316
LSBE Participation: 20%
Estimated Amount: $1,060,000.00
HEH Paving, Inc., 3384 Almand Road, Atlanta, GA 30316
LSBE Participation: 20%
Estimated Amount: $3,000,000.00
Total Amount Not To Exceed: $6,035,000.00
ADDITIONAL INFORMATION:
1. Contract Effective Date: June 12, 2018
2. Contract Expiration Date: December 31, 2021
3. Amount Spent To Date: $28,636,368.12
4. Funding: $3,000,000.00 - General-Special Tax District Designated Services (R&D)
$2,960,000.00 - Enterprise-Operating (DWM)
$75,000.00 - General-Operating (RPCA)
$0.00 - (FM)