Purchasing Type: Ratification (RA)
Public Hearing: YES ☐ NO ☒ Department: Purchasing & Contracting
AGENDA ITEM:
Title
Commission District(s): ALL
RA - Emergency Change Order to Contract No. 14-902868 for Engineering and Design Services: for use by Public Works-Transportation and Infrastructure Projects. This contract consists of design and construction of various highway projects for the County. Awarded to Kimley-Horn and Associates, Inc. CONTRACT TERM EXTENSION ONLY.
Body
Information Contact: Cathryn G. Horner, Director
Phone Number: (404) 371-6334
PURPOSE:
Awarded by the BOC on June 10, 2014 to seven (7) vendors for a total amount not to exceed $3,500,000.00. On October 27, 2014, Change Order No. 1 was approved to revise the payment, termination and indemnification provisions. On April 12, 2016, the BOC approved Change Order No. 2 to increase each contract by $300,000.00 for a total amount not to exceed $2,100,000.00. On October 11, 2016, the BOC approved Change Order No. 3 to increase each contract by $300,000.00 for a total amount not to exceed $2,100,000.00. On January 9, 2018, the BOC approved Change Order No. 4 to increase each contract by $500,000.00 for a total amount not to exceed $3,500,000.00. On October 22, 2019, the BOC approved Change Order No. 5 to extend the contracts’ terms through June 30, 2020 to allow for new project assignments to continue. On May 12, 2020, the BOC approved Change Order No. 6 to extend each contract term to December 31, 2020. On December 15, 2020, the BOC approved Change Order No. 7 to extend the term of two (2) contracts for one (1) year to allow for the completion of assignments that are currently in process (Kimley-Horn (Contract No. 14-902868) and STV (Contract No. 974698)). On February 9, 2021, the BOC approved Change Order 8 to increase the amount of Contract No. 14-902868 with Kimley-Horn and Associates, Inc. to provide funding for the completion of work for two projects that are currently in progress (Glenwood Road Sidewalks Phase 3 (Columbia Drive to Covington Highway (SPLOST)) and Glen Emerald Park Dam Repair) not to exceed $1,100,000.00. On December 8, 2021, an emergency change order was approved to extend the contract until December 31, 2022. This request is to ratify the contract extension to allow for completion of already assigned projects.
RECOMMENDATION:
Recommended Action
Recommend approval of Ratification to extend contract term through December 31, 2022 with:
Kimley-Horn and Associates, Inc., 11720 Amber Park Drive, Suite 600, Alpharetta, GA 30009
and authorize the Chief Executive Officer to execute the change order and all associated documents.
ADDITIONAL INFORMATION:
1. LSBE Participation: 22%
2. Contract Effective Date: July 24, 2014
3. Contract Expiration Date: December 31, 2021
4. Amount Spent To Date: $2,661,342.81
5. Funding: GDOT, HOST, Storm Water Utility, SPLOST
(Category 1C construction improvements)