Purchasing Type: Change Order (CO)
Public Hearing: YES ☐ NO ☒ Department: Purchasing & Contracting
AGENDA ITEM:
Title
Commission District(s): All
CO - Change Order 8 to Contract No. 10-901833 for Systems Maintenance and Support Agreement for Construction and Use Permits, Code Enforcement, Cashiering, Customer Services and Licensing; For the Department of Innovation and Technology (IT). Consists of upgrading the Rhythm for Civics project. Award To Infor Public Sector, Inc. Amount Not to Exceed: $58,400.00.
Body
Information Contact: Cathryn G. Horner, Chief Procurement Officer
Phone Number: (404) 371-6334
PURPOSE:
On November 23, 201 I, the BOC approved Change Order No. 1 to increase the contract by an amount not to exceed $1,966.00 to procure additional licenses. On November 20, 2012, the BOC approved Change Order No. 2 to extend the contract term to December 31, 2014 and increase the contract by an amount not to exceed $165,450.40 for the services required in the additional term. On February 2, 2015, the BOC approved Change Order No. 3 for the provision of software licensing, maintenance and support for back office applications, the dynamic portal and field inspection mobile devices by an amount not to exceed $93,552.27 and to extend the contract term to December 31,2014. On December 9, 2014, the BOC approved Change Order No. 4 to increase the contract by an amount not to exceed $3,230,405.00 for the system upgrade, an additional five years of maintenance and support and to extend the contract term to December 31, 2020. On December 5, 2017, the BOC approved Change Order No. 5 to increase the contract by an amount not to exceed $175,355.53 to modify the licensing structure and add professional services associated with an updated scope of work. On December 15, 2020, the BOC approved Change Order No. 6 to extend maintenance and support through December 31, 2023 and upgrade the system to a supported version. On June 22, 2021, the BOC approved Change Order No. 7 for the extended maintenance and support upgrade to address current issues. This request is for the upgrade of the Rhythm portal and IPS/Hanson system to streamline data and fees. The total cost Rhythm portal is $14,720.00 and IPS system is $43,680.00 for a grand total of $58,400.00.
RECOMMENDATION:
Recommended Action
Recommend approval of Change Order No. 8 with:
lnfor Public Sector, Inc., 4213 Solution Center, Chicago, IL 60677
Amount Not To Exceed: $58,400.00
and authorize the Chief Executive Officer to execute the change order and all associated documents.
ADDITIONAL INFORMATION:
1. Contract Effective Date: February 9, 2010
2. Contract Expiration Date: December 31, 2023
3. Amount Spent To Date: $2,2014, 846.66
4. Funding: Enterprise (IT)
.