File #: 2022-1144    Version: 1 Name:
Type: Resolution Status: Action
File created: 1/25/2022 In control: Board of Commissioners
On agenda: 3/8/2022 Final action: 3/8/2022
Title: Commission District(s): ALL LB - Invitation No. 21-101442-Lubricants (Annual Contract with 2 Options To Renew): for use by Public Works-Fleet Management and the Department of Watershed Management (DWM). Consists of the purchase of lubricants (motor oil, hydraulic fluids, transmission fluids, etc.) used for county vehicles and on-site-equipment. Recommend Award to: Dilmar Oil Co., The McPherson Companies, Lubrication Engineers, Inc., Taylor Enterprises, Inc. and Cadence Petroleum. Total Amount Not To Exceed: $690,000.00.
Attachments: 1. Agenda Notes for for Lubricants-ITB#21-101442, 2. DEPARTMENTAL RECOMMENDATION FORM for ITB#21-101442-Lubricants-DWM, 3. DEPARTMENTAL RECOMMENDATION FORM for ITB#21-101442-Lubricants_-Fleet, 4. Signed Final Bid Tabulation for ITB#21-101442-Lubricants_

Purchasing Type: Low Bidders (LB)                               

Public Hearing:  YES ☐     NO ☒                                  Department: Purchasing & Contracting                                     

 

AGENDA ITEM:

Title

Commission District(s): ALL

LB - Invitation No. 21-101442-Lubricants (Annual Contract with 2 Options To Renew):  for use by Public Works-Fleet Management and the Department of Watershed Management (DWM).  Consists of the purchase of lubricants (motor oil, hydraulic fluids, transmission fluids, etc.) used for county vehicles and on-site-equipment.  Recommend Award to:  Dilmar Oil Co., The McPherson Companies, Lubrication Engineers, Inc., Taylor Enterprises, Inc. and Cadence Petroleum.  Total Amount Not To Exceed:  $690,000.00.

 

Body

Information Contact: Cathryn G. Horner, Chief Procurement Officer

Phone Number: (404) 371-6334

 

PURPOSE:

Consists of the purchase of lubricants (motor oil, hydraulic fluids, transmission fluids, etc.) used for county vehicles and on-site-equipment. More funds are needed this year to meet the increased costs in lubricants and oil.  Six (6) bids were received.

 

RECOMMENDATION:

Recommended Action

Recommend award to the lowest, responsive and responsible bidders with: 

 

Dilmar Oil Co., 1951 W. Darlington St., Florence, SC  29501

Estimated Amount:  $150,000.00

 

The McPherson Companies, Inc., 5051 Cardinal St., Trussville, AL  35173

Estimated Amount:  $130,000.00

 

Lubrication Engineers, Inc., 1919 E. Tulsa, Wichita, KS  67216

Estimated Amount:  $310,000.00

 

Taylor Enterprises, Inc., 1166 Logan Cir., NW, Atlanta, GA  30318

Estimated Amount:  $50,000.00

 

Cadence Petroleum, 701 Mcdowell Rd., Asheboro, NC  27205

Estimated Amount:  $50,000.00

 

Total Amount Not To Exceed:  $690,000.00

 

 

ADDITIONAL INFORMATION:

1. Contract Effective Date:                            Date of Award

2.  Contract Expiration Date:                        1 year term with 2 options to renew

3.  Amount Spent on Previous Contract:        $1,177,213.72

                                                                        $341,114.34-Initial

                                                                        $410,151.18-1st Renewal

                                                                        $425,948.20-2nd Renewal

4.  Funding:                                                    Vehicle Maintenance (Fleet Management)

                                                                        Operating (DWM)

 

5.  Additional Bidder:

 

     Boswell Oil Co.

    150 Floyd Dr.

    Athens, GA  30607

    (Non-Responsive)