File #: 2022-1162    Version: 1 Name:
Type: Resolution Status: Preliminary Item
File created: 1/26/2022 In control: Board of Commissioners
On agenda: 2/22/2022 Final action: 2/22/2022
Title: Commission District(s): All CO - Change Order No. 1 to Contract Nos.: 1149581, 1149590 and 1149595 for Tree Cutting and Removal Services (Annual Contract with 2 Options to Renew): for use by the Departments of Watershed (DWM), Facilities Management (FM), Recreation, Parks and Cultural Affairs (RCPA), Public Works - Roads & Drainage (R&D) and Public Works - Beautification (PWB). These contracts consist of providing tree cutting and removal services on an as-needed basis. Awarded to Arborserv, Inc., Casey Tree Experts, Inc. and K2R Legacy Group, LLC. Total Amount Not To Exceed: $1,888,462.00.
Attachments: 1. Agenda Notes, 2. Change Order Request Forms

Purchasing Type: Change Order (CO)                               

Public Hearing:  YES ☐     NO ☒                                  Department: Purchasing & Contracting                                     

 

AGENDA ITEM:

Title

Commission District(s): All

CO - Change Order No. 1 to Contract Nos.: 1149581, 1149590 and 1149595 for Tree Cutting and Removal Services (Annual Contract with 2 Options to Renew): for use by the Departments of Watershed (DWM), Facilities Management (FM), Recreation, Parks and Cultural Affairs (RCPA), Public Works - Roads & Drainage (R&D) and Public Works - Beautification (PWB). These contracts consist of providing tree cutting and removal services on an as-needed basis. Awarded to Arborserv, Inc., Casey Tree Experts, Inc. and K2R Legacy Group, LLC. Total Amount Not To Exceed: $1,888,462.00.

 

Body

Information Contact: Cathryn G. Horner, Chief Procurement Officer

Phone Number: (404) 371-6334

 

PURPOSE:

Awarded by the BOC on February 26, 2019 for a total amount not to exceed $3,435,000.00. On December 17, 2019, the BOC approved the 1st renewal for an amount not to exceed $3,600,000.00. On February 23, 2021, the BOC approved the 2nd renewal for an amount not to exceed $2,200,000.00. These contracts consist of providing tree cutting and removal services on an as-needed basis. This request is to increase the contract amount and extend the contract term to June 30, 2022.

 

RECOMMENDATION:

Recommended Action

Recommend approval of Change Order No. 1 with:

 

Arborserv, Inc., 2290 S. Stone Mountain Lithonia Road, Lithonia, GA 30058

Note: LSBE-DeKalb Firm

Amount Not To Exceed: $1,227,889.00

 

Casey Tree Experts, Inc., 4135 Arcadia Industrial Circle, Lilburn, GA 30047

Amount Not To Exceed: $587,656.00

 

K2R Legacy Group, LLC, 6311 Creekford Drive, Lithonia, GA 30058

Note: LSBE-DeKalb Firm

Amount Not To Exceed: $72,917.00

 

Total Amount Not To Exceed: $1,888,462.00

 

ADDITIONAL INFORMATION:

1. Contract Effective Date:                    February 26, 2019

2. Contract Expiration Date:                February 28, 2022

3. Amount Spent To Date:                     $5,969,567.00

4. Funding:                                                               $238,462.00 - General - Operating (DWM)

                                                                                          $250,000.00 - General Fund (FM)

                                                                                          $600,000.00 - General - Special Tax District (R&D)

                                                                                          $300,000.00 - Special Tax District - Unincorporated (PWB)

                                                                                          $500,000.00 - General - Special Tax District (RPCA)