File #: 2022-1200    Version: 1 Name:
Type: Resolution Status: Preliminary Item
File created: 2/1/2022 In control: Board of Commissioners
On agenda: 3/8/2022 Final action: 3/8/2022
Title: Commission District(s): ALL REN - On Call Heating Ventilation and Air Conditioning (HVAC) (Annual Contract - 2nd Renewal of 2 Options to Renew): Contract Nos.: 1208000, 1208001, 1208002 and 1208003 for use by Facilities Management (FM). These contracts consist of providing on call ventilation and air conditioning (HVAC) services for County-owned properties. Awarded to: Galgon HVAC Mechanical Services, Inc., Mann Mechanical Company, Inc., HVH Mechanical Partners, LLC and B&W Mechanical Contractors, Inc. Total Amount Not To Exceed: $2,500,000.00.
Attachments: 1. Agenda Notes_2022-1200, 2. UD Contract Renewal Form - 2022-1200

Purchasing Type: Renewal (REN)                               

Public Hearing:  YES ☐     NO ☒                                  Department: Purchasing & Contracting                                     

 

AGENDA ITEM:

Title

Commission District(s): ALL

REN - On Call Heating Ventilation and Air Conditioning (HVAC) (Annual Contract - 2nd Renewal of 2 Options to Renew): Contract Nos.: 1208000, 1208001, 1208002 and 1208003 for use by Facilities Management (FM). These contracts consist of providing on call ventilation and air conditioning (HVAC) services for County-owned properties. Awarded to:  Galgon HVAC Mechanical Services, Inc., Mann Mechanical Company, Inc., HVH Mechanical Partners, LLC and B&W Mechanical Contractors, Inc. Total Amount Not To Exceed: $2,500,000.00.

 

Body

Information Contact: Cathryn G. Horner, Chief Procurement Officer

Phone Number: (404) 371-6334

 

PURPOSE:

Awarded by the BOC on March 31, 2020, for an amount not to exceed $2,900,000.00. On March 9, 2021, the BOC approved the 1st of 2 Options to Renew for an amount not to exceed $1,300,000.00.   These contracts consist of providing on call ventilation and air conditioning-HVAC services for County-owned properties. This request is to exercise the 2nd and final renewal option.

 

RECOMMENDATION:

Recommended Action

Recommend approval to exercise the 2nd renewal option through March 31, 2023 with:

 

Galgon HVAC Mechanical Services, Inc., 1800 MacArthur Blvd., N.W., Atlanta, GA 30318

Note: LSBE Participation: 20%

Estimated Award Amount: $625,000.00

 

Mann Mechanical Company, Inc., 100 Pine Street, Avondale Estates, GA 30002

Note: LSBE Participation: 20%

Estimated Award Amount: $625,000.00

 

HVH Mechanical Partners, LLC, 90 Chamisa Road, Covington, GA 30016

Note: LSBE Participation: 20%

Estimated Award Amount: $625,000.00

 

B&W Mechanical Contractor, Inc., 1940 Riverside Parkway, Lawrenceville, GA 30043

Note: LSBE Participation: 20%

Estimated Award Amount: $625,000.00

 

Total Amount Not To Exceed: $2,500,000.00

 

ADDITIONAL INFORMATION:

1. Contract Effective Date:                                                                                    March 31, 2020

2. Contract Expiration Date:                                                                                    March 31, 2022

3. Amount Spent To Date:                                                                                    $3,194,309.08

                                                                                                                                                   $1,657,194.11 - Initial

                                                                                                                                                   $1,537,114.97 - 1st Renewal

4. Funding:                                                                                                                              General - Operating (FM)