Purchasing Type: Change Order (CO)
Public Hearing: YES ☐ NO ☒ Department: Purchasing & Contracting
AGENDA ITEM:
Title
Commission District(s): ALL
CO - Landscape Maintenance Services - Public Grounds and Parks (Annual Contract): Contract Nos: 1149305, 1149307 and 1149282 for use by Facilities Management (FM) and Public Works Sanitation-Beautification. These contracts consist of various landscape maintenance services for County sites. Awarded to: ArtScape, Inc., MJ Lawn & Maintenance Services, Inc. and The Simmons Group, LLC. Total Amount Not To Exceed: $737,000.00.
Body
Information Contact: Cathryn G. Horner, Chief Procurement Officer
Phone Number: (404)371-6334
PURPOSE:
Awarded by the BOC on February 26, 2019 for a total amount not to exceed $1,515,486.25. On March 10, 2020, the BOC approved the 1st renewal for a total amount not to exceed $2,059,930.80. On March 9, 2021, the BOC approved the 2nd renewal for a total amount not to exceed $2,104,930.80. On July 13, 2021, the BOC approved Change Order No. 1 to Contract No. 1149305 with Art-scape to increase the amount of the contract by $16,730.00 to provide funding for erosion site control work at walk bridge at the Lou Walker Senior Center. These contracts consist of providing various landscape, clean-up and emergency services within the County by various zones for parks, public grounds and special events. Services may include mowing, blowing, edging, string trimming, herbicide, aeration, dethatching, fertilizer and lime application, landscape maintenance, installation of annuals, nature trails/naturalized areas, tree and shrub maintenance, weed and exotic pest plant removal, insect/disease control, irrigation maintenance, mulching, soil tests, site cleanup, litter pickup/trash removal and ice/snow removal. This contract is utilized by various County departments. This request is to extend the contracts through the end of the year to allow time to complete the solicitation and award new contracts.
RECOMMENDATION:
Recommended Action
Recommend approval of Change Orders as detailed below to extend through December 31, 2022 with:
Site ID Nos.: 16-31, 32-41, 42-50, 60, 259-286, and 287-298 Code Enforcement Bldg., East Collection Lot, North Transfer Station, Seminole Landfill, Green Energy Facility, Renewable Fuel Facility, Category I, II, III, IV, V,
Art-scape, Inc., 2364 Dogwood Drive, Conyers, GA 30013
Notes: 1. Change Order No. 2
2. LSBE Participation: 20%
Estimated Amount: $540,000.00
Site ID Nos.: 14, Category I, II, III, IV & V, and Item Nos.: 287-298.
M.J. Lawn & Maintenance Services, Inc., 5036 Klondike Road, Stonecrest, GA 30038
Notes: 1. Change Order No. 1
2. LSBE Participation: 20%
Estimated Amount: $77,000.00
Site ID Nos.: 51-59, 61-63, 64-71, 72-78, Category I, II, III, IV, V and Item Nos.: 287-298
The Simmons Group, LLC, 5977 Valley Green Road, Lithonia, GA 30058
Note: 1. Change Order No. 1
2. LSBE Participation: 20%
Estimated Amount: $120,000.00
Total Amount Not To Exceed: $737,000.00
ADDITIONAL INFORMATION:
1. Contract Effective Date: February 26, 2019
2. Contract Expiration Date: March 31, 2022
3. Amount Spent To Date: $4,037,077.19
$1,283,445.00 - Initial
$1,629,804.78 - 1st Renewal
$1,123,827.41 - 2nd Renewal
4. Funding: $737,000.00
$595,000.00 - General (FM)
$ 90,000.00 - Enterprise (Sanitation)
$ 52,000.00 - Enterprise (DWM)