File #: 2022-1522    Version: 1 Name:
Type: Resolution Status: Preliminary Item
File created: 4/13/2022 In control: Board of Commissioners
On agenda: 5/24/2022 Final action: 5/24/2022
Title: Commission District(s): All CO - Change Order No. 2 to Contract Nos.:1151237 and 1151240 for Right of Way Mowing and Lawn Maintenance (Annual Contract with 2 Options to Renew): for use by Public Works - Sanitation and Beautification (PW-S/B). These contracts consist of providing six (6) rounds of mowing and lawn maintenance services at 128 right-of-way locations; every six (6) weeks. Awarded to Flex Landscaping, LLC and Executive Realty Solutions, Inc. Total Amount Not To Exceed: $700,825.72.
Attachments: 1. Agenda Notes, 2. Change Order Request

Purchasing Type: Change Order (CO)                               

Public Hearing:  YES ☐     NO ☒                                  Department: Purchasing & Contracting                                     

 

AGENDA ITEM:

Title

Commission District(s): All

CO - Change Order No. 2 to Contract Nos.:1151237 and 1151240 for Right of Way Mowing and Lawn Maintenance (Annual Contract with 2 Options to Renew): for use by Public Works - Sanitation and Beautification (PW-S/B). These contracts consist of providing six (6) rounds of mowing and lawn maintenance services at 128 right-of-way locations; every six (6) weeks.  Awarded to Flex Landscaping, LLC and Executive Realty Solutions, Inc. Total Amount Not To Exceed: $700,825.72.

Body

 

Information Contact: Cathryn G. Horner, Director

Phone Number: (404) 371-6334

 

PURPOSE:

Awarded by the BOC on March 12, 2019 for a total amount not to exceed: $942,000.00. On August 27, 2019, the BOC approved Change Order No. 1 for a total amount not to exceed $109,238.58.  On January 28, 2020, the BOC approved the 1st renewal option for a total amount not to exceed $1,251,238.58. On February 23, 2021, the BOC approved the 2nd renewal option for a total amount not to exceed $1,082,738.58. On March 31, 2022, the CPO approved an emergency request for a total amount not to exceed $350,412.86 and to extend the contract through June 30, 2022. These contracts consist of providing six (6) rounds of mowing and lawn maintenance services at 128 right-of-way locations; every six (6) weeks. This request is to extend the contracts until the end of the mowing season and to add additional funding to cover the services.

 

RECOMMENDATION:

Recommended Action

Recommend approval of Change Order No. 2 through November 30, 2022 with:

 

Groups: I, III and V

Flex Landscaping, LLC, 4215 Union Road, College Park, GA  30349

Note:  LSBE Participation:  100%

Estimated Amount:  $488,973.32

 

Groups: II and IV

Executive Realty Solutions, Inc., 6686 Browns Mill Ferry Drive, Lithonia, GA 30038

Note: LSBE Participation:  100%

Estimated Amount:  $211,852.40

 

Total Amount Not To Exceed:  $700,825.72

 

ADDITIONAL INFORMATION:

1. Contract Effective Date:                     March 12, 2019

2. Contract Expiration Date:                     June, 30, 2022

3. Amount Spent to Date:                     $3,252,315.74

4. Funding:                                                               Special Tax District - Unincorporated (PW-S/B)