Purchasing Type: Change Order (CO)
Public Hearing: YES ☐ NO ☒ Department: Purchasing & Contracting
AGENDA ITEM:
Title
Commission District(s): ALL
CO - Change Order No. 3 to Contract Nos: 1175305 and 1175307, On Call Roof Maintenance, Repair and Replacement Services for use by the Departments of Facilities Management (FM) and Recreation, Parks and Cultural Affairs (RPCA). These contracts consist of maintaining, repairing, and installing various types of roofs. Awarded to National Building Contractors, Inc. (NBC) and Hawk Construction Co., LLC. Total Amount Not To Exceed: $150,000.00.
Body
Information Contact: Cathryn G. Horner, Chief Procurement Officer
Phone Number: (404) 371-6334
PURPOSE:
Awarded by the BOC on August 13, 2019, to three contractors for a total amount not to exceed $8,750,000.00. On August 25, 2020, the BOC approved the 1st renewal option for a total amount not to exceed $2,720,770.00. On February 9, 2021, the BOC approved Change Order No. 1 to reduce the contracts in the amount of $851,723.20 to reallocate those funds to repair the fire station roofs via a separate solicitation. On June 22, 2021, the BOC approved Change Order No. 2 to increase two (2) contracts in the total amount of $1,216,675.00 to allocate SPLOST funds for the completion of roof projects at the Callanwolde Fine Arts Center and Flat Shoals Library. These contracts consist of providing minor roof repairs, flashing repairs, membrane replacement and total roof replacement for thermoplastic, roll roofing, shingles, and metal roof types. On August 10, 2021, the BOC approved the 2nd renewal option for a total amount not to exceed $3,871,100.00. These services include: removal and disposal of asbestos containing materials (CMS), fabrication and/or replacement and installation of new copper gutters and conductor heads, replacement of roof hatches, demolition, removal and repair of roof curbs and decks, relocation of mechanical equipment including RTUs, replacement of counterflashing, roof side wall and sealant application, pressure washing, chimney repairs and restoration and the necessary equipment to complete the work (scaffolding, boom truck, aerial lifts, safety rigging etc.), installation of non-skid pedestrian walkways and removal of abandoned equipment. This request is to increase the contract amount for two (2) contracts and to extend the contract term for an additional four months through December 31, 2022, to repair existing pavilions, recreation centers and concession buildings which include but not limited to DeKalb Memorial Park pavilions, Tobie Grant pavilions, Bouldercrest pavilions and Midway pavilion.
RECOMMENDATION:
Recommended Action
Recommend approval of Change Order No. 3 to increase contracts’ amounts and extend contracts’ terms with:
National Building Contractors, Inc., 2151 Old Covington Hwy., Conyers, GA 30012
Note: LSBE Participation: 20%
Estimated Amount: $75,000.00
Hawk Construction Co., LLC, 158 Fairview Road, Suite E, Ellenwood, GA 30294
Note: LSBE-MSA Firm
Estimated Amount: $75,000.00
Total Amount Not To Exceed: $150,000.00
ADDITIONAL INFORMATION:
1. Contract Effective Date: August 13, 2029
2. Contract Expiration Date: August 31, 2022
3. Amount Spent to Date: $7,556,553.14
4. Funding: $ 150,000.00 - General Fund -RPCA
$ 0.00 - FM