DeKalb County Government - File #: 2022-1860

• File #: 2022-1860
• Version: 1
• Type: Resolution
• Status: Preliminary Item
• File created: 6/27/2022
• In control: Board of Commissioners
• On agenda: 8/9/2022
• Final action: 8/9/2022
• Title: Commission District(s): ALL REN-Maintenance, Cleaning & Inspection of Fuel Tanks including Removal, Relocation & Installation (Annual Contract-2nd of 2 Options to Renew): Contract No. 1221710 for use by Public Works-Fleet Management. This contract consists of maintaining, cleaning & inspecting multiple fuel tanks as needed to ensure clean fuel is dispensed to County fleet. Awarded to SP Petroleum Transporters. Amount Not To Exceed: $160,000.00.

Date	Ver.	Action By	Action	Result
8/9/2022	1	Board of Commissioners	approved	Pass
8/2/2022	1	OPS-County Operations Committee	recommended for approval.	Pass
8/2/2022	1	Committee of the Whole	Accepted to the BOC agenda and assigned

Purchasing Type: Renewal (REN)                               

Public Hearing:  YES ☐     NO ☒                                  Department: Purchasing & Contracting                                     

AGENDA ITEM:

Title

Commission District(s): ALL

REN-Maintenance, Cleaning & Inspection of Fuel Tanks including Removal, Relocation & Installation (Annual Contract-2^nd of 2 Options to Renew):  Contract No. 1221710 for use by Public Works-Fleet Management.  This contract consists of maintaining, cleaning & inspecting multiple fuel tanks as needed to ensure clean fuel is dispensed to County fleet.  Awarded to SP Petroleum Transporters.  Amount Not To Exceed:  $160,000.00.

Body

Information Contact: Cathryn G. Horner, Chief Procurement Officer

Phone Number: (404) 371-6334

PURPOSE:

Awarded by the BOC on August 11, 2020 for an amount not to exceed $150,000.00.  On December 15, 2020, the BOC approved Change Order No. 1 for an amount not to exceed $73,000.00.  On August 10, 2021, the BOC approved the 1st renewal option for an amount not to exceed $160,000.00.  This contract consists of maintaining, cleaning & inspecting multiple fuel tanks as needed to ensure clean fuel is dispensed to County fleet.  This request is to exercise the 2nd and final renewal option.

RECOMMENDATION:

Recommended Action

Recommend approval to exercise the 2nd renewal option through August 31, 2023 with:

SP Petroleum Transporters, 3854 Grant Rd., Ellenwood, GA  30294

Amount Not To Exceed:  $160,000.00

ADDITIONAL INFORMATION:

1. Contract Effective Date:                                      August 11, 2020

2.  Contract Expiration Date:                                   August 31, 2022

3.  Amount Spent to Date:                                        $267,234.65

                                                                                  $160,789.84 - Initial

                                                                                  $106,444.81-1^st Renewal

4.  Funding:                                                              Vehicle Maintenance (Fleet Management)