File #: 2022-1863    Version: 1 Name:
Type: Resolution Status: Action
File created: 6/28/2022 In control: Board of Commissioners
On agenda: 8/23/2022 Final action: 8/23/2022
Title: Commission District(s): All ITB No. 22-101492 Tree Cutting and Removal Services (Three (3) Year Multiyear Contract): for use by Departments of Watershed Management (DWM), Facilities Management (FM), Recreation, Parks, and Cultural Affairs (RPCA), Public Works - Beautification (PWB) and Public Works - Roads & Drainage (R&D). Consists of providing tree cutting and removal services countywide on an as needed basis. Recommend award to all responsive and responsible bidders: Casey Tree Experts, Inc., One Two Tree, LLC, Neda, Inc. dba Garden of Aden, and Sesmas Tree Service, LLC. Total Amount Not To Exceed: $7,554,975.00.
Attachments: 1. Agenda Notes, 2. UD Recommendations, 3. Bid Tabulation, 4. Market Survey

Purchasing Type: Low Bidders (LB)                               

Public Hearing:  YES ☐     NO ☒                                  Department: Purchasing & Contracting                                     

 

AGENDA ITEM:

Title

Commission District(s): All

ITB No. 22-101492 Tree Cutting and Removal Services (Three (3) Year Multiyear Contract): for use by Departments of Watershed Management (DWM), Facilities Management (FM), Recreation, Parks, and Cultural Affairs (RPCA), Public Works - Beautification (PWB) and Public Works - Roads & Drainage (R&D). Consists of providing tree cutting and removal services countywide on an as needed basis. Recommend award to all responsive and responsible bidders: Casey Tree Experts, Inc., One Two Tree, LLC, Neda, Inc. dba Garden of Aden, and Sesmas Tree Service, LLC. Total Amount Not To Exceed: $7,554,975.00.

 

Body

Information Contact: Cathryn G. Horner, Chief Procurement Officer

Phone Number: (404) 371-6334

 

PURPOSE:

This is an on-call service contract utilized by various County departments. A multi-award is most advantageous to the County to ensure that overall cost savings are achieved, while providing timely and efficient delivery of services throughout the County. County departments' needs are similar; however, the usage is specific to their operations. Four (4) bids were received.

 

RECOMMENDATION:

Recommended Action

Recommend award to all responsive and responsible bidders:

 

Casey Tree Experts, Inc., 4135 Arcadia Industrial Circle, Lilburn, GA 30047

Note 1: LSBE-MSA Firm

Note 2: LSBE Participation: 100%

Estimated Amount: $4,365,000.00

 

One Two Tree, LLC, 1199 Longwood Dr. SW, Marietta, GA 30008

Estimated Amount: $600,000.00

 

Neda, Inc. dba Garden of Aden, 2013 Scarbrough Dr., Stone Mountain, GA 30088

Estimated Amount: $1,839,975.00

 

Sesmas Tree Service, LLC, 1530 Purcell Rd, Lawrenceville, GA 30043

Note 1: LSBE-MSA Firm

Note 2: LSBE Participation: 100%

Estimated Amount: $750,000.00

 

Total Amount Not To Exceed: $7,554,975.00

 

 

ADDITIONAL INFORMATION:

1.  Contract Effective Date:                               Date of Award

2.  Contract Expiration Date:                             December 31, 2025

3.  Amount Spent on Previous Contracts:          $7,503,339.11

4.  Funding:                                                        $990,000.00 - General - Special Tax District -   

                                                                                                    Unincorporated (RPCA)

                                                                           $3,750,000.00 - Enterprise - Operating (R&D)

                                                                           $264,975.00 - Enterprise - Operating (DWM)                      

                                                                           $750,000.00 - General - Operating (FM)

                                                                           $1,800,000.00 - General - Special Tax District -   

                                                                                                     Unincorporated (PWB)